CJProgram Analyst Level I Security Clearance

Program Analyst Level I Task 1:
Administrative Support

• Maintain and coordinate CT/P Director's and Deputy Director's calendars and office schedules.
• Work closely with CT/P leadership to schedule appointments and arrange meetings, ensuring guests are cleared into the building and escorted as needed.
• Screen visitors and incoming correspondence for CT/P leadership.
• Handle all tasks required to arrange service calls concerning administrative, logistical, and IT support.
• Coordinate and enter time and attendance (TATEL) for assigned employees.
• Work with CT/EX to order office supplies, maintain supply inventory, and any needed maintenance and repair of office equipment.
• Provide logistical support for meetings, conferences, and other events in the department and elsewhere, including virtual meetings, and prepare guest lists, escort guests, and coordinate the escort of other guests with staff members as needed.
• Provide logistical support for Secure Video Teleconferences.
• Coordinate personnel and administrative forms for the office and forward completed personnel and other records to appropriate office for processing, following up as necessary.
• Arrange travel for CT/P and assist office staff with travel planning, ensuring timeliness and accuracy. Assist travelers with the submission of travel vouchers for all travelers at the conclusion of each trip. Particular emphasis placed on ensuring that all travel is in accordance with the Federal Travel Regulation (FTR).

• Assist assigned staff in coordinating the production of information and materials (e.g., written policy guidance, strategy, information and action memoranda, texts of speeches and articles, congressional testimony, talking points, and background information).
• Review outgoing materials and correspondence for internal consistency and conformance with organization templates.
• Assist with the preparation and proofreading of reports, presentations, and other office documents as assigned by senior managers.
• Maintain electronic and paper files.
• Compile CT/P's submission to taskers for office and bureau leadership.
• Draft and, with government manager approval, coordinate arrangements for conferences and meetings and assemble established background materials, as directed.
• Attend meetings as needed usually as note taker and report out on the proceedings.
• Perform basic Excel data processing and, as appropriate, work with staff members to prepare PowerPoint presentations and other presentations as necessary.

• Assist the Annual Program Review (APR) Coordinator with scheduling and preparing for APRs with implementing partners, capturing action items, and facilitating post-review follow-up.
• Assist with the assessment of efficacy of programs in assigned country/region to inform CT principals in preparation for the APR.
• Assist in drafting reports and responses to congressional inquiries on counter terrorism programming, on the efficacy of specific programs, and on how the programming specifically addresses gaps in partner host government capacity.
• Compile relevant data and stories of program outcomes to share with Congress, Department leadership, the interagency, and other stakeholders.
• Assist with the drafting, posting, and reviewing of requests for grant applications.
• Respond, in coordination with the appropriate Program Manager and Grants Officer, to questions from grant applicants.
• Assist with drafting and sending correspondence to grant applicants (invitations to submit applications, unsuccessful letters, and successful letters).
• Assist with drafting and sending communications to grant technical evaluation panelists; ensure all documentation is in order prior to panel; serve as note-taker during grant panels.
• Assist with drafting and tracking award action memos.
• Upload documents and files in the State Awards Management System Domestic (SAMS-D).
• Assist with grants and Interagency Agreement (IAA) closeouts; serve as CT/P point on contact on reclassification process, including drafting documents, tracking and reporting on status, and advising team on process.
• Assist with drafting and clearing program…