Executive Assistant & Board Relations Support

Reporting to the Chief Development Officer (CDO), the Executive Assistant serves as a trusted partner to senior leadership, exercising discretion, sound judgment, and professionalism in engagements with Board members, donors, and external stakeholders
. This role is primarily focused on Executive and Board support, to enable the CDO to prioritize strategic and fundraising objectives.

The Executive Assistant brings exceptional organizational and communication skills, with the ability to manage multiple time-sensitive priorities while maintaining strict confidentiality. The role builds strong internal relationships and ensures smooth, coordinated workflows across teams that interface with the CDO.

This position works closely with the Rainforest Alliance (RA) Board of Directors, Board Committees, and the Executive Office on all Board-related matters
, including meeting planning and scheduling, materials preparation, governance compliance, communications, event coordination, and logistics. The role ensures clear, timely communication between the Board and internal stakeholders
. Travel is required for Board meetings and organizational events. In addition, the Executive Assistant provides high-level administrative and executive support to the CDO
, managing day-to-day operations, communications, priorities, and development-related Board processes to ensure the effective functioning of the Development Office.

• Coordinate scheduling, logistics, and materials distribution for Board and Committee meetings with the Executive Leadership Team
  .
• Provide administrative and logistical support for Board and Committee meetings to include tracking requests for information/agenda items requested.
• Prepare meeting minutes, resolutions, and related documentation to ensure transparency and accountability.
• Communicate key Board updates and decisions to appropriate internal stakeholders.
• Facilitate goal setting and performance assessments for the full Board, Committees, and Board officers
  , aligned with the Annual Plan.
• Maintain accurate, well-organized records of Board materials, resolutions, and governance documentation with General Counsel.
• Ensure Board-related digital platforms are current and effective.
• Maintain working knowledge of best practices in Board governance and share relevant insights with the General Counsel
  .
• Serve as a professional point of contact for Board members regarding scheduling, materials, and administrative inquiries.
• Provide on-site logistical support for in-person Board meetings.

• Manage the CDO’s complex calendar, scheduling internal and external meetings across multiple time zones, and ensuring appropriate preparation.
• Serve as the primary point of contact for the CDO, triaging and prioritizing meeting requests, communications, and inquiries.
• Draft, edit, and format correspondence, presentations, talking points, and internal communications on behalf of the CDO.
• Prepare briefing materials and background documents for meetings with donors, senior leadership, and external partners.
• Track action items, deadlines, and follow-ups arising from meetings and ensure timely completion.
• Coordinate travel logistics for the CDO, including flights, accommodations, ground transportation, and itineraries.
• Prepare and submit expense reports and reimbursements in compliance with RA policies.
• Support Salesforce data management, including logging activities, call reports, meeting notes, event attendance, and gift documentation.

• Handle sensitive, confidential, and time-sensitive information with the highest level of discretion.
• Build and maintain strong working relationships with Board members, senior leadership, donors, and internal stakeholders
  .
• Represent the CDO and Development Office with professionalism, diplomacy, and responsiveness.
• Provide surge administrative support during peak periods, including Board cycles, campaign milestones, and reporting deadlines.
• Support special projects and ad hoc requests as assigned by the CDO.

• A bachelor’s degree is required.
• Minimum of…