Executive Assistant to Executive Vice President, Chief Strategy and External Affairs Officer

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

This is more than a traditional Executive Assistant role — it’s a front-row seat to strategy, leadership, and enterprise-level decision‑making.

The Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer plays a critical role in enabling senior leadership and driving organizational effectiveness. This position is ideal for a seasoned, highly motivated professional who wants hands‑on exposure across functions, enjoys partnering with senior leaders, and thrives in a dynamic, fast‑moving environment.

The ideal candidate is proactive, polished, and solution‑oriented — someone who anticipates needs, builds trust quickly, and brings calm and clarity to complex, time‑sensitive situations. You’ll work closely with executive leadership, internal teams, and external partners, making this a highly visible and impactful role.

• Manage complex, high-volume calendars for a Senior Executive and multiple Vice Presidents
• Serve as a trusted gatekeeper, managing communications with internal teams, external partners, and the public
• Coordinate internal and external meetings, senior leadership sessions, and industry conference participation
• Prepare and distribute executive-level presentations, communications, and materials

• Plan and support executive-level onsite and offsite meetings, including agendas, materials, logistics, and follow‑up
• Lead or support onsite and offsite events from planning through execution

• Arrange detailed domestic and international travel itineraries
• Process expense reports and manage invoices with accuracy and discretion

• Partner with Finance and Accounting to code invoices against budgets, cost centers, and projects
• Establish new vendors in the global procurement system (GEP)
• Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing

• Identify opportunities to improve processes, increase efficiency, and support the broader organization

• 10+ years of senior administrative experience, including 5+ years supporting C‑suite executives
• Bachelor’s degree preferred
• Experience in corporate operations, including complex calendar management, travel coordination, expense reporting, and event planning
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Teams); familiarity with AMEX and Concur
• Exceptional organizational skills with the ability to manage multiple priorities in fast‑paced environments
• High professionalism, discretion, and strong written and verbal communication skills
• Strategic, proactive self‑starter with the ability to anticipate needs, think big‑picture, and drive process improvements

The estimated hourly range for this position is $45 to $55 per hour plus bonus. Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re‑use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication;

where we recognize the power of inclusion and…