Facilities Coordinator, DMV

About KIND

Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied and separated children who are forcibly displaced from their countries of origin. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety.

Building on its extensive programming and successful model in the United States, KIND is expanding in the Americas and Europe to bring its experience to bear in working with unaccompanied and separated children. Our work focuses on addressing the legal and mental health needs of this population; building strong partnerships and engaging in training and capacity strengthening with governments, NGOs, and the private sector;

and advocating for systemic and pragmatic reforms to advance the rights of unaccompanied and separated children.

KIND seeks a Facilities Coordinator (FC) to ensure the smooth, compliant and efficient day‑to‑day operations of KIND offices through project execution, lease management, and compliance oversight. This role plays a critical part in maintaining compliance, safety, and operational efficiency while supporting key projects related to space planning, lease tracking, and vendor coordination. The FC serves as a liaison between local teams, property management, and KIND’s broader Office Operations department, ensuring facilities needs are met both virtually and in person.

This position will provide in‑person and virtual support for the Baltimore, and Northern Virginia locations in addition to the Washington, DC office.

This is a hybrid position based out of Washington, DC, with the expectation of at least 3 days in office. The Facilities Coordinator will be required to travel to each office once a week.

This position is contingent upon continued funding.

• Support and enhance the overall workplace experience for staff by ensuring work spaces — physical or virtual — are safe, welcoming, and well‑equipped to meet operational needs
• Perform quarterly walkthrough of sites to ensure safety, compliance and general upkeep.
• Serve as primary liaison for vendors and service providers; maintain a vendor management log including escalations and site‑specific service record summaries.
• Coordinate with property management to resolve site issues (e.g., HVAC, electrical, plumbing), ensuring KIND’s needs are prioritized and tracked.
• Create and maintain facilities documentation, including SOPs, emergency plans, internal and external access and safety procedures, Certificates of Insurance, and more.
• Support and track lease agreements, including expiration dates, notice periods, and coordination of renewals or transitions.
• Assist in regional lease negotiations and vendor contract reviews, offering frontline insight and preparing documentation for Facilities Director.
• Assist in project scoping, scheduling, and milestone tracking using project management tools.
• Support national‑scale projects in assigned region as on‑site coordinator.
• Provide administrative support for office‑related procurement, budget tracking, the creation of procurement memos and expense reconciliation.
• Liaises with other organizational components and functions, and perform other duties and projects as assigned.

• Undergraduate degree preferred; or minimum of 2 years with administrative and facilities based duties.
• Must be fluent in English. Spanish preferred but not required (for direct communication with the children we
• serve and their caregivers, the majority of whom are Spanish speaking).
• Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.).
• Ability to work collaboratively and multi‑task in our KIND environment, managing numerous priorities and
• emerging opportunities.
• Excellent organizational skills with the ability to work on multiple projects in a deadline‑oriented
• environment; ability to prioritize tasks and delegate as appropriate.
• Ability to multitask and work with a sense of urgency in a dynamic, fast‑paced environment.
• Committed to practicing and supporting wellbeing and a work‑home life balance.
• Experience working and communicating in a remote…