Legislative Coordinator

GENERAL SUMMARY:

The Legislative Coordinator position is located in Washington, D.C. The incumbent is responsible for performing general tasks for the American Legion’s Legislative Division. Serve as a junior lobbyist for the organization and coordinate federal lobbying activities.

Lobbying efforts:

Assist in establishing and maintaining relationships with congressional members and staffs, focusing on committees of jurisdiction and key caucuses.

Lobbying Disclosure Act (LDA) compliance program

• Ensure the timely submission of all organizational forms required to maintain compliance with the LDA
• Track the submission of all LD-203 for registered lobbyists associated with the organization
• Manage all accounts associated with the LDA and ensures the timely maintenance of all active registered lobbyists

Conducts legislative research and bill tracking on all relevant policy matters

• Conduct legislative research on areas to include but not limited to veterans, defense, and foreign policy
• Assist in the creation, organization, and dissemination of legislative point papers, letters of support/opposition, congressional testimony, media alerts, and press releases

Office Administration:

Serve as receptionist

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Screen phone calls, redirect calls, and take messages
• Receive deliveries; sort and distribute incoming mail

Organize and schedule meetings and appointments

• Maintain calendars and invitations
• Maintain contact lists
• Coordinate on-site, virtual and other meetings/events

Produce and distribute correspondence, such as memos, letters, emails, invoices, reports and other correspondence

• Prepare, dispatch and archive correspondence and meeting minutes
• Assist in the preparation of regularly scheduled reports
• Create and maintain filing systems, both electronic and physical
• Process citations and certificates

Manage accounts and perform bookkeeping

• Order office supplies; create purchase requests
• Prepare the monthly credit card and travel expense reports
• Distribute payroll and payable checks

Prepare and facilitate IT equipment and help desk requests

• Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain office supplies inventory

• Determine inventory level; anticipate needs; place orders; and verify receipt of purchases
• Ship brochures/pamphlets

Travel Arrangements:

• Coordinate airline, hotel and other required reservations
• Prepare travel requests

Events (National Convention, Washington Conference, Spring/Fall Meetings):

• Prepare invitations, agenda, reports, etc., in connection with events
• Arrange logistics (transportation, on-site points of contact, schedule, etc.)
• Communicate with participants to coordinate details and gather required information
• Travel in support of the organization, as required

Perform other duties as assigned.

Reports directly to Director of Legislative

Education/Technical Knowledge:

College education-four-year degree to provide basic familiarity with a variety of subjects.

Additional Skills Needed:

• Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Teams, etc.)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills

Experience:

One yr up to 3 yrs

Supervision of Others:

This position involves no responsibility of authority for the direction of others.

Problem Solving:

Involves the evaluation, refining and improving of concepts and practices or the trying out of developments and ideas of others.

Impact of Decisions:

Work involves opportunities for judgmental errors which would result in added costs or reduced efficiency within and between major portions until corrected- usually requires longer time.

Internal and Public Contacts:

Inside the organization, which require the routine exchange of information or simple factual data. Outside contacts are routine and/or negligible.

Physical…