Sr Executive Assistant

The Senior Executive Assistant provides high-level administrative support to the Executive Vice President and CIO of the Information Services Department in a dynamic, fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to manage complex and confidential tasks independently with minimal guidance.

• Executive Support:
  Manage heavy calendar scheduling, coordinate meetings across multiple time zones, and handle all aspects of travel planning and logistics.
• Communication & Coordination:
  Serve as a liaison between the Executive Vice President and internal/external stakeholders, ensuring timely and professional communication.
• Document Preparation:
  Draft, edit, and prepare correspondence, reports, presentations, and other materials with a high degree of accuracy and professionalism.
• Operational Support:
  Submit and track expenses, process timecards, and manage office supplies and resources.
• Project & Program Involvement:
  Support strategic initiatives and special projects, with opportunities to lead or coordinate program activities.
• Confidentiality & Discretion:
  Handle sensitive information with the utmost confidentiality and professionalism.
• Team
  
  Collaboration:
  
  Provide guidance to staff and collaborate effectively with cross-functional teams.

There are 2 on-site locations this role will report to depending on executive’s schedule:

• Children’s National Hospital – 111 Michigan Ave., NW Washington D.C.
• Children’s National Inventa Campus – 1 Inventa Pl, Silver Spring, MD

• Bachelor's Degree (Required)
• Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio (i.e. one year of relevant work experience equals one year of required education)

• 5 years Related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required)

• Demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence.

• Responsible to schedule appointments and arrange meetings, conferences and travel; ensure the executive’s knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take minutes.
• Organize and maintain the executive’s correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner.
• Facilitate and expedite workflow within the executive’s scope of oversight; initiate follow-up action as needed.
• Research a wide variety of information requests independently; analyze and interpret data from a variety of sources, and prepare trends and status reports for the executive.
• May perform some Office Manager duties.

• Serve as a liaison to other executives, assistants, internal and external customers.
• Communicate and/or coordinate the executive’s instructions and desires with various individuals and/or departments/divisions; furnish and obtain information from others as needed.
• Receive and screen calls, correspondence, and/or visitors for the executive.
• Answer routine inquiries, and obtain/furnish information to save the executive’s time.

• Organize and prepare complex documents requiring the integration of multiple office technology and software applications.
• Integrate varying software and learn new computer applications to meet unique work needs and improve productivity.
• May serve as a resource to others on a variety of subjects to include office equipment, software applications, and information processing procedures.

• Prioritize and manage/coordinate project(s), and follow through on issues in a timely manner.
• Delegate tasks to lower level staff as needed.
• May oversee and guide the workflow of lower level staff.

• Speak up when team members appear to exhibit unsafe behavior or performance
• Continuously validate and verify information needed for decision making or documentation
• Stop in the face of uncertainty and takes time to resolve the situation
• Demonstrate accurate, clear and timely verbal and written communication
• Actively promote safety for patients, families, visitors and co-workers
• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

District of Columbia-Washington

CN Hospital (Main Campus)

Non-Clinical Professional

Operations

R (Regular)

Day

8-5; as needed outside of business hours

Mar 3, 2026, 3:20:57 AM

67350.4