Billing Administrator

Location: Washington DC (Hybrid)/Fully Remote Eligible

Salary Range: $65,000–$85,000 (commensurate with experience)

Full-time, Non-Exempt

Reports to: Operations Manager

Are you a detail-oriented numbers person who thrives on organization, accuracy, and keeping financial operations running smoothly? Grossman Young & Hammond, a nationally recognized immigration, INTERPOL defense, and international human rights law firm, is seeking a Billing and Finance Administrator to support our day-to-day financial processes and ensure consistent, reliable book keeping, accounting, and billing operations.

This role is ideal for someone who enjoys structure, problem-solving, and working behind the scenes to support a high-performing legal team. You will play a critical administrative role in maintaining billing/invoicing accuracy, supporting financial workflows and reports, and collaborating with attorneys and staff to keep systems efficient and compliant.

• Prepare and process client invoices and billing adjustments on an ongoing basis
• Track collections and follow up on outstanding balances
• Assist with trust accounting and financial recordkeeping
• Perform account reconciliations and expense tracking
• Maintain accurate billing and financial data in firm systems
• Support monthly reporting and bookkeeping tasks
• Coordinate with attorneys, staff, and vendors on billing matters
• Ensure compliance with internal financial procedures
• Assist with administrative finance projects as assigned

• Strong organizational skills and attention to detail
• Comfort working with numbers and financial records
• Proficiency in Quick Books and Excel
• Experience with legal billing software (File Vine or similar preferred)
• Clear communication and follow-through
• Professional discretion with confidential information
• Ability to manage multiple priorities in a fast-paced environment
• A desire to improve and streamline existing financial systems

Preferred:
Experience in a law firm or professional services setting

• Associate or Bachelor’s degree preferred
• 2–4 years of billing, bookkeeping, or financial administrative experience
• Demonstrated reliability and accuracy in prior roles

• Hybrid role with one in-office day per week (Washington, DC)/ Fully Remote Eligible
• 40 hours per week (eligible for overtime)
• Occasional schedule flexibility during billing cycles
• Requires careful handling of confidential financial information
• Standard office environment with extended computer use

Interested candidates can apply by clicking on the Grossman Young & Hammond Career Center Link. Candidates should upload their resume and a cover letter describing their interest and motivation to work in the field of international human rights and immigration law.

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