Executive Assistant to General Counsel

This is a hybrid position which requires 8 dayspermonth intheoffice. Youwillbe based in our office in Washington

DC.To be eligible for this position in

US, you must be a resident of DC,Marylandor Virginia at the start of employment.

Existing work authorization isrequiredat the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position

About the Program
:

The Executive Office consists of the President and CEO, five Managing Directors, the Chief of Institutional Alignment, the Chief People Officer, the Chief Finance Officer, the General Counsel, and their support teams. We ensure smooth running of the Institute, excellence in governance and decision making, and effective interactions with all our partners, internal and external, towards achieving WRI's mission. The Office of the General Counsel,locatedin the Executive Office,is responsible for managing the Institute's legal matters and advising onlegal risks.

In addition, the General Counsel provides legal and strategic advisory to WRI's Management Team and Boardof Directors.

Job Highlight:

Reporting to General Counsel,you will support the administration andteamcoordination for the Office of the General Counsel. You will partner with the General Counsel on efficient calendar management and prioritization, travel coordination, legal document management and preparation,research and provision of senior administrative support.

You haveanadministrative and legal background andenjoy working both independently and as part of a team. WRI's Office of the General Counselis a growingdepartment,and you will support the design and run the day-to-day decision-making flow of information on behalf of the General Counsel byfacilitatingmeetings, ensuring briefings are fit for purpose,allocating and tracking actions, and coordinating with peers.

You will integrate equity into your work.

What will you do:

Administrative Support (60%):

• Manage the General Counsel's calendar, scheduling appointments with internal colleagues and external partners in line with operational priorities

• Proactively ensure that the Office of the General Counsel team members are informed of and included in internal meetings and external meetings relevant to their respective roles

• Createagendas for internal and external meetings, capturing detailed meeting minutes,tracking and following up on action items

• Keep up with General Counsel's work blocks andmonitorimportant deadlines and due dates

• Support General Counsel in cadence and tracking recurring meetings and outcomes to ensuretimelyfollow-up and execution

• Capture meeting notes and action pointsduring meetings alongside lawyers and paralegals

• Update web and intranet sites and review forout-of-date information

• Keep the General Counsel abreast of WRI's performance management process, benefit'senrolmentprocess, and other administrative processes for staff

• Support ongoing efforts to improve the Office of the General Counsel's administrative systems and processes, including coordinating closely with fellow team members to help the office run smoothly, avoiding duplication of efforts

Operations and Project Management Support (30%):

• Help draft internal communications to key internal stakeholders on behalf of the General Counsel

• Monitor and manage legal department-specific tasks such as department budget, invoice management, document translation, country registrations, and other work to support paralegals

• Prepare andmonitorexpense reports and timesheets to ensuretimelysubmission and approval

• Create and manage a case management system, monitoring anddisseminatingdepartmental performance data toanalyzeengagement

• Support the preparation of advanced PowerPoint presentationsutilizingtransitions, animations, charts, graphics, and notes

• Work with the Executive Office Assistants to share best practices, support organizational habits and structures that lead to a thriving institute

• Participate in administrative and operational communities of practices/institutional meetings torepresentthe Office of the General Counsel

• Serve as a trusted first point of contact for advice on internal processes

Event Management (10%):

• Help arrange andparticipatein WRI…