USAT Newsroom Operations Specialist

USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a sustainable, growth‑focused media and digital marketing solutions company. Through our trusted brands, including the USA TODAY NETWORK, which comprises the national publication USA TODAY and a network of local media organizations, as well as Newsquest, a wholly‑owned subsidiary operating in the United Kingdom, we provide essential journalism, local content, and digital experiences to audiences and businesses.

Our digital marketing solutions brand, Locali

Q, supports small and medium‑sized businesses with innovative digital marketing products and solutions.

The USAT Newsroom Operations Specialist will support newsroom executive leadership with high‑level administrative, operational, and project‑management responsibilities. This role thrives in a fast‑paced environment, demonstrates strong business acumen, operates with discretion, independence, and strategic foresight, and goes beyond traditional EA duties to drive operational efficiency and cross‑functional alignment. This position reports to the Senior Vice President at the USA Today Washington, DC office and has no direct reports.

• Provide executive‑ and manager‑level administrative support, including calendar management, travel coordination, and meeting preparation.
• Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow‑up.
• Lead or support special projects and operational initiatives across departments.
• Monitor and manage key business workflows, ensuring deadlines and deliverables are met.
• Prepare executive‑level presentations, reports, internal newsletters, and briefing materials.
• Provide support for staff meetings, such as monthly All Hands and Content Town Hall sessions, including document preparation and basic technical support.
• Coordinate team operations such as onboarding, invoicing, and vendor management.
• Identify and implement process improvements to enhance team productivity and collaboration, including training on automation and AI technologies.
• Maintain confidentiality and handle sensitive information with discretion.

• Certifications or other relevant academic degrees in business administration, office management, or related field, or equivalent combination of education and experience.
• At least one year of experience supporting senior executives, with exposure to operations, project management, or business administration.
• Exceptional organizational and multitasking skills with a proactive mindset.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint, Asana).
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Experience in media and content.
• Familiarity with executive‑level reporting and operational planning.
• Comfortable navigating ambiguity and shifting priorities.

When you apply, don’t limit your upload to a resume; show us what you’ve done. Submit a single document file in PDF format that includes the following, in this order:

• Your resume – one to two pages.
• A cover letter that outlines how you would approach the job.

Completing these steps will ensure that your application receives the highest consideration.

USA TODAY Co., Inc. is a proud equal‑opportunity employer committed to building and maintaining a diverse workforce. We will consider all qualified applicants for employment and do not discriminate in connection with employment decisions on the basis of race, color, national origin, ethnicity, ancestry, citizenship status, sex, gender, gender identity, gender expression, religion, age, marital status, personal appearance, sexual orientation, family responsibilities, physical or mental disability, medical condition, pregnancy status, education, genetic characteristics, political affiliation, military or veteran status, or other classifications protected by applicable federal, state, and local laws in the jurisdictions where USA TODAY Co.

employs employees. We will provide reasonable accommodation to applicants who require it.