Administrative Associate

We are seeking a highly organized, detail-oriented professional to support the executive and regional leadership of a growing real estate portfolio. This is a unique opportunity to gain exposure to all aspects of real estate operations, including compliance, collections, legal coordination, licensing, and portfolio-level initiatives.

This role is ideal for someone early in their career who is eager to learn,
highly disciplined
, and motivated to take ownership of responsibilities in a fast-paced environment
. The Portfolio Operations Coordinator works directly with senior leadership to ensure the smooth execution of key operational, compliance, and financial processes across multiple residential communities. The role requires exceptional organization, follow-through, and a proactive mindset
. This is not an entry-level administrative position — it is a high-responsibility support role with significant exposure to executive-level decision-making and portfolio operations.

• Monitor and manage delinquency reporting across the portfolio
• Coordinate with attorneys regarding collections, filings, and legal timelines
• Track and support rent collection initiatives and documentation
• Procure and maintain required licenses, permits, and regulatory filings
• Maintain and update internal databases and reporting systems
• Assist with compliance tracking and documentation
• Support special projects led by executive and regional leadership
• Ensure deadlines are met and follow-ups are executed without oversight
• Improve processes and identify efficiencies where possible

• Previous real estate or property management experience is helpful but not required
  . We are willing to train the right candidate who demonstrates drive, discipline, and the ability to learn quickly.
• Must be willing to answer emails after hours

• Extremely organized and detail-oriented
• Meticulous and thorough in documentation and follow-up
• Self-motivated and proactive — does not wait to be told what to do
• Strong written and verbal communication skills
• Comfortable interfacing with attorneys, vendors, and site teams
• High level of discretion and professionalism
• Able to manage multiple priorities simultaneously

• A natural “owner” of their responsibilities
• Highly dependable
• Comfortable working behind the scenes to ensure things run smoothly
• Interested in long-term growth within residential real estate operations