Trademark Administrative Assistant

Consilio's ELS Direct Hire Staffing Division is excited to be assisting one of our law firm clients in Washington, DC in finding a Trademark Administrative Assistant to support a busy Trademark Partner. Excellent location, hybrid schedule 3/2, excellent benefits!

• Preparing status reports, portfolio summaries, reminder letters, value bills, and other client-specific reporting.
• Drafting routine correspondence to clients, foreign associates, and government agencies at attorney direction.
• Coordinating execution and recordation of declarations, powers of attorney, assignments, engagement letters, and new business intake materials.
• Organizing and maintaining electronic and physical files, templates, and records in accordance with firm standards and document management systems.
• Managing daily workflow and assigned tasks, working proactively in advance of deadlines and efficiently prioritizing competing demands.
• Supporting portfolio onboarding, transfers, and due diligence requests.
• Collaborating with attorneys, docketing staff, accounting, and administrative teams to ensure accurate and timely completion of work.
• Assisting with billing processes, including time entry support, pre-bill preparation and edits, and coordination with accounting to finalize and distribute invoices.
• Applying quality control measures to produce accurate, error‑free work, including use of checklists, proofreading tools, and adherence to client‑specific preferences and procedures.
• Performing administrative duties as needed, including making travel arrangements, processing expenses and invoices, answering telephones, maintaining contact lists, scheduling engagements.

• Bachelor's degree or equivalent experience.
• 4 plus years of trademark prosecution experience in a professional services environment; law firm experience preferred.
• Experience with trademark filings strongly preferred.
• Familiarity with USPTO trademark procedures and TMEP.
• Experience with Madrid Protocol filings.
• Experience coordinating legalization and apostille requirements.
• Ability to effectively utilize IP docketing systems (e.g., CPI, Inprotech, Anaqua, or similar) and USPTO online resources (e.g., Trademark Center, TEAS, TSDR, TTABVUE, Assignment Center).
• Proficiency in Microsoft Office Suite (Outlook, Word,).
• Proficient knowledge and usage of document management system.

If you have the expertise and drive to contribute to the Intellectual Property team, we encourage you to apply and join a firm that champions innovation, collaboration, and excellence.

Apply now to take the next step in your career!

ELS Consilio Direct Hire Division staffs’ positions for Consilio clients and does not staff for internal corporate positions Consilio.

Equal Opportunity Employer

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.