Assistant - Washington, D.C.

In this position, you will support a dynamic team of lawyers by managing complex calendars, travel, and logistics, preparing and perfecting legal documents, coordinating client and matter workflows, and serving as a reliable point of contact. You will use sound judgment to prioritize competing requests, communicate clearly with stakeholders, and maintain impeccable quality and confidentiality—ensuring that both client service and internal operations run smoothly and efficiently.

• Manage and maintain calendars by scheduling appointments, coordinating meetings, conferences, and travel; proactively resolve conflicts and communicate updates early.
• Serve as a professional, discreet point of contact for internal and external stakeholders.
• Prepare, edit, redline, and proofread legal documents and correspondence with high accuracy.
• Organize documents and maintain version control within the document management system (iManage or equivalent).
• Support new client/matter intake, conflicts checks, and engagement letters; coordinate with Billing on matter setup and closeout.
• Facilitate timely daily time entry; assist with prebills, edits, billing deadlines, and expense processing (Chrome River or similar).
• Process monthly billing by inputting draft edits, reviewing guidelines, finalizing bills, and distributing invoices in coordination with the assigned billing specialist.
• Assist attorneys with CLE credit monitoring and reporting in partnership with Attorney Development.
• Initiate conflicts processes, draft and route engagement letters, submit intake documentation, follow up on signatures/retainers, and save executed letters to the DMS.
• Ensure all client DMS work spaces are properly organized and that version control and document integrity comply with the Firm’s Information Governance Policy.
• Advise attorneys on Outlook folder/DMS link usage and monitor compliance with email retention policies.
• Track critical dates and deliverables; elevate risks promptly and maintain team alignment on priorities.
• Retrieve, review, and save pleadings, court documents, and discovery materials to the appropriate DMS workspace.
• Monitor litigation deadlines and assist with drafting motions, responses, and other pleadings under attorney direction.
• Conduct research on cases, rules, and statutes, including contacting court personnel to ensure compliance with judge‑and court‑specific requirements.
• Format, finalize, file, and serve court documents while adhering to all applicable rules.
• Prepare and organize documents, exhibits, and materials for filings, hearings, depositions, and trials in state and federal matters.
• Draft notices of deposition, subpoenas, and written discovery (RFPs, RFAs, interrogatories); serve parties; and arrange process service and court reporters.
• Contribute to process improvements by developing checklists, templates, and playbooks to enhance team efficiency.
• You will use legal tools to deliver consistent quality and speed. You should be willing to learn and participate in trainings for systems and, with training, be able to understand and operate the following:
  InTapp (time entry and related workflows), iManage (document management and workspace organization), Dayforce (HR/time and attendance), Chrome River (expense management), Bill stream (billing/proforma workflows), PACER and state and federal ECF systems.
• Handle sensitive client communications with discretion and professionalism, coordinate with families and advisors.
• Log and update all daily tasks, and activities accurately in MyDay by each end of day.
• Assume additional responsibilities as requested.

• An organized, high‑capacity multitasker who rapidly sets priorities, aligns stakeholders, and keeps commitments visible and on track for the team.
• A strong communicator—in writing and verbally—who calibrates tone, detail, and urgency to the situation and the recipient.
• Steady under pressure, adept at navigating shifting priorities and tight deadlines while maintaining accuracy and professionalism.
• A collaborative, solutions‑oriented teammate who proactively provides cross‑coverage and shares knowledge to elevate team performance.
• Relentlessly committed to…