Legal Administrative Specialist

Title: Legal Administrative Specialist

Location: Washington, DC | Hybrid with regular onsite support required

Schedule: Full-time, Monday-Friday, during GSA core business hours

Pay: $39.23-$44.32/hour

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Legal Administrative Specialist to join our team and provide l to the U.S. General Services Administration (GSA), Office of General Counsel (OGC).

• Greet visitors, control office access, and follow Government visitor-management and security procedures
• Answer and route telephone inquiries, receive messages, and direct callers or visitors to appropriate OGC personnel
• Provide routine or procedural office information only as authorized and follow Government-provided routing procedures
• Maintain a professional front office environment and protect sensitive information from unauthorized disclosure
• Receive, review, time stamp, sort, route, and distribute incoming mail, correspondence, and faxes
• Prepare, collect, and dispatch outgoing mail and coordinate approved local courier services when needed
• Support general clerical and administrative activities assigned within the scope of the OGC requirement
• Provide responsive customer service to attorneys, staff, visitors, and other authorized stakeholders

• Maintain attorney calendars and schedule appointments, meetings, conferences, and conference calls
• Maintain suspense lists, reminders, meeting details, room reservations, and schedule changes
• Prepare meeting rooms and conference materials and reschedule appointments when necessary
• Arrange official travel and lodging for OGC staff, make cost comparisons, and secure required pre-travel approvals
• Input travel vouchers in Concur Gov or another Government-designated travel system, as directed
• Serve as timekeeper, when assigned, and enter time and leave information in HR Links or another designated system

• Prepare routine correspondence, non-technical legal documents, reports, and other materials with limited supervision
• Use Microsoft Office, Google Workspace, Adobe Acrobat or Foxit, and other Government-designated software
• Produce, edit, format, store, retrieve, and print documents from drafts, edited copy, or electronic files
• Prepare final-form correspondence with accurate grammar, spelling, punctuation, pagination, and formatting
• Review briefs, memoranda, pleadings, exhibits, attachments, and other documents for proper format and completeness
• Prepare complex documents containing tables, charts, special symbols, authorities, and other structured material

• Establish and maintain physical and electronic case files, legal subject files, correspondence, and related records
• Cross-reference files, add new materials, revise file organization, and maintain records under applicable office file plans
• Search for and retrieve files, track case disposition, and identify records for purge or other directed disposition
• Safeguard legal files and records from loss, unauthorized access, or disclosure
• Dispose of sensitive materials in accordance with Government procedures
• Support accurate and timely case, workload, litigation, and records tracking

• Prepare and assemble documents, transmittals, envelopes, and related materials for filing, submission, mailing, or service
• Format filings in accordance with applicable court, board, commission, agency, or other procedural requirements
• Support timely filing or submission to federal courts, boards of contract appeals, GAO, DOJ, and other entities as directed
• Maintain documentation showing that pleadings or other materials were filed, served, lodged, or otherwise submitted
• Circulate sensitive correspondence, legislative items, executive orders, and other matters requiring legal review
• Track legal review items in Government-designated applications and communicate status to authorized requesters

• Search, assemble, and summarize information from authorized legal and Government sources, as directed
• Use Lexis Nexis, Westlaw, GSA databases, OGC databases, shared drives, and other approved resources when applicable
• Maintain and organize legal publications, reference materials, subscriptions, manuals, and related resources
• Enter and update budget, timesheet, leave, travel, training, workload, litigation-case, and other organizational data
• Prepare recurring statistical, workload, and managerial reports using tracked information
• Maintain accurate records and protect reference materials, documents, and files from unauthorized disclosure

• Coordinate copying, printing, scanning, reproduction, and assembly of legal documents, litigation materials, and reports
• Prepare document packages for review, filing, mailing, service, or distribution…