Executive Assistant (INL

Job Type

Full-time

At Celestar, a B&A Company, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow.

Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value - not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We'd love for you to join our team!

Celestar, a B&A Company is looking for an Executive Assistant to support the Department of State Bureau of International Narcotics, and Law Enforcement Affairs (INL). In this role, you will have the opportunity to work with a great team while supporting...

• Review and edit various documents, with close attention to detail, while compiling and organizing all documentation requiring INL/FO Principals' clearance; this includes but is not limited to Congressional Notifications, Congressional Budget Justifications, Operational Plans, Interagency Agreements, Bilateral Letters of Agreement, and International Organization Letters of Agreement. Review documentation for completion, accuracy, and adherence to current Department and Bureau policies. Advise the designated regional or functional office point of contact on appropriate measures needed to revise or enhance documentation.
• Prepare correspondence, reports, charts, basic data visualizations, and other documents. Thoroughly review documents to ensure correct financial and fiscal data working closely with INL Budget and Program officers, overall consistency in arguments and narratives, as well as proper grammar, spelling, capitalization and punctuation, and appropriate format in documents. Liaise directly with document originators to finalize when not in conformity with known policies or correspondence regulations.
• Liaise with leadership across various regional and functional offices on all issues requiring clearance from the INL/FO Principals.
• Support and assist the Senior Advisor and Special Assistant in reviewing briefing materials, interagency agreements, Letters of Agreement to support international organization programs and other budget documents for Front Office principals.
• Support the Senior Advisor and Special Assistant by following up on projects, documents, and assignments made by the INL/Front Office to various program offices of the Bureau and, when problems occur, recommend solutions to Senior Advisor and Special Assistant.
• Support the Senior Advisor and Special Assistant with all required tasks for the daily information briefings attended by Front Office principals.
• Review all incoming publications, regulations, and directives that may be important to the activities of the staff. Refer those of importance or interest to appropriate individuals or disseminate staff-wide, as appropriate.
• Review existing policies, issuances, and directives on an ad hoc basis and as substantive issues arise in assigned program areas and recommend refinements to these guidelines (e.g. procedural updates or detailed procedures where none exist).
• Assist in overseeing projects and issues requiring coordination and integration within the Bureau, including official travel and related briefing materials for INL Principals.
• Assist in guiding the flow and control of correspondence and written and oral tasks, including 7th floor taskers, for the office.
• Assist in managing the internal affairs and operations of the INL Front Office and ensure consistency of actions throughout INL/FO in response to requests from the INL Front Office Principals, Congress, and others.
• Assist in overseeing projects and issues requiring coordination and integration across multiple divisions and offices.
• Schedule meetings, appointments, and conferences in…