Administrative Coordinator

Administrative Coordinator

We are looking for an Administrative Coordinator to provide onsite support for a short-term contract assignment in Waltham, Massachusetts. This position will help keep conference-related activities organized by assisting with attendee communications, administrative tasks, and day-to-day coordination for the internal team. The ideal candidate is adaptable, attentive to detail, and comfortable handling a mix of customer service and data entry responsibilities in a fast-paced environment.

Responsibilities:

• Provide administrative support for conference preparation and onsite coordination activities
• Respond to incoming questions from attendees and staff with clear, attentive customer service
• Assist with registration processes and help ensure participant information is handled accurately
• Enter and update data in spreadsheets while maintaining strong attention to detail
• Support the internal team with a variety of operational and administrative tasks as needs change
• Help organize materials, schedules, and general logistics tied to event support
• Maintain accurate records and follow up on outstanding administrative items in a timely manner