Executive Administrative Assistant

About the Organization

Now is a great time to join Redhorse Corporation. We are a solution-driven company delivering data insights and technology solutions to customers with missions critical to U.S. national interests. We’re looking for thoughtful, skilled professionals who thrive as trusted partners building technology-agnostic solutions and want to apply their talents supporting customers with difficult and important mission sets.

Redhorse transforms the way government uses data and technology. To support this mission, we are seeking an experienced and proactive Executive Administrative Assistant to support the Office of the Under Secretary for Science and Innovation at the Department of Energy (DOE).

In this role, you will deliver high-level, specialized administrative and operational support to senior executive leadership. You will play a crucial part in facilitating the day-to-day operations of an office at the forefront of national scientific advancement and energy innovation, handling non-routine, complex coordination with discretion, precision, and tact.

• Executive Scheduling & Calendar Management:
  Manage complex executive Outlook calendars, coordinate conference rooms, schedule high-level briefings, and oversee audiovisual/video teleconference setup.
• Executive Communications & Note-Taking:
  Attend strategic meetings, capture detailed notes, monitor and manage executive email correspondence, and prepare professional briefing materials and presentations.
• Administrative & Travel Coordination:
  Coordinate comprehensive administrative workflows, including domestic and international executive travel logistics, timekeeping, and functional unit budget tracking.
• Project & Operations Support:
  Perform project management duties, assist in office relocation and event planning, and determine methods of data collection and analysis for assigned special projects.
• Process Improvement & Documentation:
  Support the drafting and refinement of standard operating procedures (SOPs), onboarding documentation, and administrative process guides.
• Records Management:
  Maintain organized digital and physical filing systems, ensuring compliance with federal recordkeeping standards and data privacy requirements.
• Independent Execution:
  Exercise professional judgment and initiative to resolve non-routine administrative challenges with minimal direction.

• Bachelor’s Degree (Business Administration, Management, or related field preferred).Four (4) years of additional work-related experience may be substituted for a Bachelor’s Degree.
• 12+ years of professional, work-related administrative support experience. A Master’s Degree may substitute for two (2) years of experience.
• Software Proficiency:
  Advanced proficiency in Microsoft Office Suite, with specialized expertise in Outlook and PowerPoint.
• Communication
  
  Skills:
  
  Demonstrated superior written and verbal communication skills, including professional correspondence and briefing preparation.
• Adaptability & Initiative:
  Proven track record of independently prioritizing tasks, managing shifting deadlines, and exercising discretion and tact in an executive environment.

• Prior experience providing administrative support within the Department of Energy (DOE) or other federal executive agency headquarters.
• Familiarity with federal travel regulations (e.g., Concur/E2 Solutions) for complex domestic and international itineraries.
• Experience handling sensitive or classified information within a government environment.
• Background in developing executive-level SOPs, workflows, and process documentation.

$80,000 - $85,000 a year

The salary range provided for this position represents the anticipated base salary for successful candidates. Actual compensation will be determined based on a variety of factors, including relevant experience, education, certifications, skills, security clearance level, geographic location, market conditions, and internal equity. In addition to base salary, eligible employees may participate in Redhorse's comprehensive benefits programs and may be eligible for performance-based or other incentive…