Executive Coordinator

Company Profile

At CAVA we make it deliciously simple to eat well and feel good every day. We are guided by a Mediterranean heritage that’s been perfecting how to eat and live for four thousand years. We prioritize authenticity, curiosity and the pursuit of excellence in everything we do. We are working towards something

At CAVA we make it deliciously simple to eat well and feel good every day. We are guided by a Mediterranean heritage that’s been perfecting how to eat and live for four thousand years. We prioritize authenticity, curiosity and the pursuit of excellence in everything we do. We are working towards something big, together.

• Generosity First, Always:
  We lead with kindness. Our best work happens when we act in service of others.
• Constant Curiosity:
  We are eager to learn, grow, and explore beyond the obvious.
• Act with Agility:
  We welcome change; it’s the only constant. We embrace, adjust, adapt.
• Passion for Positivity:
  We greet each day with warmth and possibility.
• Collective Ambition:
  We have high aspirations that are achieved when we work together with a shared purpose.

The Executive Coordinator is a trusted administrative partner responsible for providing proactive, high-level support to one or more executive leaders within the organization. This role ensures daily operations run smoothly by managing schedules, meetings, travel, communications, and cross-functional coordination with professionalism, confidentiality, and attention to detail. The ideal candidate is organized, resourceful, and skilled at juggling multiple priorities in a fast‑paced, evolving environment.

You’ll play a key role in enabling executive effectiveness, acting as a connector between departments and a driver of team organization and communication. This is a highly visible role that requires exceptional communication skills, discretion, and a strong sense of ownership.

At CAVA, Individual Contributors focus on delivering high-quality work, owning tasks, and contributing to team success. We look for team members who take initiative, collaborate across teams, and stay curious about how their work supports broader goals.

• Manage complex executive calendars, including scheduling meetings, prioritizing appointments, and resolving conflicts
• Coordinate logistics for internal and external meetings, including agendas, prep materials, location setup, and technology support
• Arrange domestic and occasional international travel, accommodations, and itineraries
• Track deadlines, follow-ups, and deliverables across multiple projects and work streams
• Prepare and edit emails, memos, presentations, and reports with a high level of accuracy and professionalism
• Serve as a liaison between the executive and internal/external stakeholders
• Assist with expense tracking, invoice processing, and departmental budget coordination
• Organize recurring team events, offsites, business reviews, and other cross‑functional sessions
• Support onboarding and coordination for new hires within the executive's team
• Handle confidential information with the utmost integrity and discretion
• Anticipate needs and proactively take action to keep the executive focused and efficient

• 3+ years of experience in an administrative, executive assistant, or coordinator role, preferably in a fast‑paced, high‑growth environment
• Exceptional organizational, multitasking, and prioritization skills
• Strong written and verbal communication skills
• High proficiency with Microsoft Office Suite, Google Workspace, Zoom, and calendar management systems
• Ability to remain calm, resourceful, and flexible under pressure
• Strong judgment and professionalism in handling…