Special Assistant to CEO

• Provide expert administrative management support to the CEO; independently compose and prepare correspondence and email communications; arrange complex and detailed travel plans, itineraries, and agendas; provide documents and resources for travel-related meetings.
• Manage the CEO's calendar with internal and external stakeholders; provide adequate timelines and preparation for immediate and recurring meetings and events; provide meeting agendas, connection/access details, and arrange logistics for in-office meetings.
• Capture key decisions, action items, and strategic directives from CEO meetings, communications, and initiatives.
• Translate CEO workflows into structured entries within project management tools and CRM platforms, ensuring alignment with organizational priorities.
• Coordinate with relevant departments to ensure tasks derived from CEO workflows are assigned, tracked, and completed.
• Help drive organizational effectiveness by creating structure, accountability, and visibility around key priorities and initiatives.
• Leverage and navigate a variety of technology platforms and systems, including calendaring, videoconferencing, project management, CRM, document management, and collaboration tools; independently learn and adopt new systems as organizational needs evolve.
• Support the FESI Board of Directors and Committees meetings and initiatives; manage assigned Board communication, meeting calendars, agenda items, logistics, special event planning and ensure that all communication is timely and accurate.
• Collaborate with the Board Secretary and legal team to support compliance and recordkeeping requirements.
• Execute and manage a variety of special projects; create individual project plans, set timeline expectations, regularly communicate status, and ensure that projects are completed and managed for success.
• Design, coordinate, and execute events and experiences that enhance stakeholder engagement and demonstrate the organization's Return on Involvement.
• Collaborate with internal teams and external vendors to deliver high-quality events, including planning, budgeting, logistics, and post-event evaluation.

• 5 years of experience supporting senior executives (including leadership and Board/Committee meetings)
• Strong judgment and demonstrated experience handling confidential information as a trusted assistant supporting senior leaders
• Ability to work in an entrepreneurial environment, with limited structure and supervision
• Strong organizational skills that reflect ability to work independently, to prioritize and deliver on multiple tasks seamlessly with excellent attention to detail
• Excellent communication skills: written, verbal, listening
• Track record of developing and using processes and procedures that deliver productivity and efficiency
• Demonstrated proactive approach to think things through, use judgment to problem solve, and deliver quality work within established timelines
• Exceptional interpersonal skills and professional presence, with the ability to engage confidently and effectively with senior leaders, Board members, government officials, and other high-profile external stakeholders.
• Proven ability to self-manage under pressure, exhibit energy, flexibility and emotional maturity while preserving professionalism in a full and fast-paced work environment

Demonstrates expertise in administrative management, supporting senior executives with effective communication, organization, and project management. Proficient in leveraging technology platforms to enhance productivity and ensure compliance with organizational priorities.

• Executive Support
• Project Management
• Calendar Management
• Confidential Information Handling
• Event Coordination

• Project Management Tools
• CRM Platforms
• Document Management Systems
• Videoconferencing Tools
• Travel Planning
• Meeting Logistics
• Agenda Preparation
• Process Development
• Data Entry
• Event Planning

• Excellent Communication
• Strong Organizational Skills
• Interpersonal Skills
• Judgment and Problem Solving
• Professional Presence

• Board Communication
• Stakeholder Engagement
• Organizational Effectiveness
• Compliance
• Recordkeeping

• Calendaring Systems
• Collaboration Tools
• Videoconferencing Platforms
• Document Management Software
• Project Management Software