Pastor's Assistant​/Parish Office Bilingual French Secretary; part time; Saint Louis Parish

Job Details

The Archdiocese is seeking a Parish Secretary Assistant for Saint Louis, French speaking Parish in Washington. This role reports to and performs general secretarial support for the Pastor to include: typing, establishing/maintaining database for mailing lists and reports, managing telephone calls, maintaining office calendar, preparing the weekly parish bulletin, handling correspondence, document preparation, scheduling appointments and volunteers, managing office inventory and purchasing, preparing sacramental documents, scheduling meetings and events, managing sacramental inventory and purchasing, as well as other duties.

Most of the work (95%) is conducted in French because Saint Louis Catholic Parish is a full French speaking parish with 38 nationalities. 95% of pastoral care and activities are in French.

• Provides receptionist services for the office.
• Transcribes and forwards clear and accurate messages.
• Handles routine questions about policies.
• Greets and meets visitors & vendors.
• Provides secretarial and clerical services to the Pastor.
• Prepares regular and bulk mailing.
• Prepares regular and occasional documents for the Pastor.
• Works each week with the Pastor in reflection on Mission & pastoral care.
• Maintains files for religious education, formation, catechesis and other activities.
• Screens and distributes mail, e‑mail, calls and other related material.
• Maintains filing system.
• Manages office inventory of general supplies.
• Provides record‑keeping services for the office (e.g., directory, mailing list, events calendar, check requests).
• Coordinates and schedules volunteers in the office.
• Oversees parish bulletin creation, printing and delivery.
• Assists various ministries with document production, signs, and communications.
• Attends pastoral council committee meetings, taking notes and producing minutes.
• Maintains filing system for all contracts, equipment, rentals and property.
• Maintains Mass intention records, stipends and card mailing.
• Maintains files for property renovation and design.
• Manages inventory of sacramental records supplies and sacramental administration (baptism, confirmation, marriage, funeral) and maintains seals of each parish.
• Maintains parish databases (Parish SOFT).
• Maintains parish website and social media outlets.
• Interacts with the Archivist of the Archdiocese of Washington for special cemetery and sacramental records projects.
• Prepares parish activities.
• Opens and/or closes the office.

• Must be fluent in French both oral and written.
• Perfect command of French (oral and written) and good knowledge of Francophone culture.
• Excellent communication skills.
• 3 to 5 years of administrative experience.
• High school diploma required.
• Advanced skills in MS Office (Word, Excel) required; knowledge of Parish SOFT software a plus.

This is a full‑time role with excellent benefits.

Please send resumes to pastor.