Office Operations Manager

Democracy Docket is the leading pro-democracy, independent digital media platform dedicated to voting rights and elections in courtrooms and across the country.

Founded in 2020 by Democratic voting rights attorney Marc Elias, we are an unapologetic newsroom that doesn't pull punches — using fact-based reporting to shed light on what's happening in the courts and hold those in power accountable.

With a comprehensive database of over 1,000 cases, Democracy Docket is the go-to source for tracking and understanding election and voting litigation — providing breaking news and in-depth analysis on voting rights and election litigation and policy that will shape our elections and democratic institutions for years to come.

We reach over 450,000 newsletter subscribers through free daily and weekly newsletters, offer a premium membership with exclusive content, and have built a social media following of more than 1 million across our channels — including 600,000+ You Tube subscribers.

Democracy Docket is seeking an Office Operations Manager to ensure the smooth, efficient, and welcoming day-to-day operations of our DC office. This role oversees facilities, supports basic IT and accounting needs, and partners closely with the People & Culture team to create a positive employee experience.

• Oversee office facilities, including vendor management, maintenance requests, and coordination with building management
• Maintain office cleanliness, organization, and overall functionality
• Manage office supply inventory and ordering (including kitchen supplies, snacks, and lunch)
• Lead office planning and space management, including reconfigurations, furniture updates, and vendor coordination
• Receive and distribute incoming mail and deliveries; manage outgoing mail

• Manage basic company IT needs, including troubleshooting and software access
• Liaise with external IT vendors and contractors
• Order and maintain office equipment and technology
• Assist with basic accounting functions, including processing checks, issuing and paying invoices
• Provide travel booking support for staff as needed

• Partner with the People & Culture team to foster a welcoming, well-organized office environment
• Participate in onboarding new hires
• Support internal events and company initiatives

• Take on occasional special projects, such as internal events, office moves, and other operational initiatives as needed

• 5+ years of experience managing office operations in a fast-paced, growing company.
• Strong knowledge of office systems, vendors, and tools that keep operations and basic IT running smoothly, with the confidence to troubleshoot issues and manage external partners
• Proven ability to create a welcoming, well-run office environment that reflects company culture while managing budgets responsibly
• Highly organized, proactive, and detail-oriented, with the ability to juggle multiple priorities and respond quickly to needs as they arise

This role includes some physical and on-site responsibilities necessary for day-to-day office operations.

The employee must be able to:

• Lift, carry, and move items weighing up to 50 pounds (with or without reasonable accommodation)
• Stand, walk, bend, and reach for extended periods while setting up the office, events, or work spaces
• Use standard office equipment and technology
• Occasionally move furniture, equipment, and supplies
• Navigate stairs, elevators, and shared building spaces as needed
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role, in accordance with applicable law.