Program Associate

• Support the Program Manager across programmatic operations to implement WAI’s registered apprenticeship program
• Provide occasional support for other programs
• Support development of work plans and ensure milestones and deliverables are met
• Conduct basic internet research and gather information
• Organize and facilitate internal team meetings
• Monitor project milestones and track overall progress
• Process applications for financial support from partner organizations and verify compliance with program rules
• Collect and share information with programmatic partners
• Create template forms
• Support program communications strategies and contribute to external communications, outreach materials, and website content
• Track reporting requirements and notify appropriate staff
• Compile reports and other documents from staff inputs
• Assist with program database entry and data quality requirements
• Organize and maintain programmatic files
• Track grant requirements and relevant federal guidance updates
• Track project budgets and workflows
• Review and support invoice processing
• Prepare routine reports and process expense statements, reimbursements, and travel authorizations
• Book travel and arrange on-the-ground logistics
• Schedule meetings and update calendars for programmatic meetings and staff
• Coordinate meeting logistics, distribute materials, and take notes
• Prepare meeting notes and summaries with action items
• Organize and save meeting notes across multiple platforms
• Create spreadsheets and assist with presentations, Power Points, and graphs

• Excellent computer skills with proficiency in all Microsoft Office and Google Suite applications
• Proficiency with database, project management, and spreadsheet software
• Capability to manage project workflows and collaborate asynchronously using performance management software such as Asana
• Ability to adapt and integrate new technology trends to automate and streamline work
• Ability to interpret and apply organizational policies and procedures accurately
• Excellent written and oral communication skills
• Professional, courteous, and tactful manner in the office and on the telephone
• Solid understanding of the internal structure of the AFL-CIO
• Familiarity with AFL-CIO affiliated unions
• Excellent organizational skills with demonstrated attention to detail
• Effective time management skills, including prioritizing and managing multiple tasks
• Ability to work well under pressure and meet tight project deadlines
• Highly motivated self-starter with initiative to work independently
• Ability to work well within a diverse, collaborative team environment
• Cover letter, resume/CV, and three professional references required for application

Demonstrates proficiency in project management, database management, and effective communication while supporting programmatic operations and ensuring compliance with organizational policies. Capable of managing workflows, tracking project milestones, and facilitating team collaboration in a diverse environment.

• Project Management
• Database Management
• Microsoft Office Proficiency
• Google Suite Proficiency
• Effective Communication

• Project Workflow Management
• Data Entry
• Report Compilation
• Spreadsheet Creation
• Internet Research

• Organizational Skills
• Time Management
• Attention to Detail
• Self-Starter Initiative
• Team Collaboration

• AFL-CIO
• Union Familiarity
• Program Compliance
• Grant Requirements
• Meeting Logistics

• Asana
• Performance Management Software
• Microsoft Office
• Google Suite
• Spreadsheet Software