Office Management Specialist

Office Management Specialist

Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon's experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients' projects in line with local, state and federal guidelines and regulations.

The Office Management Specialist Location – Washington, DC

The essential duties and responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $85k - $90k

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Provide OMS-level administrative and operational support to the PM Office of Security Assistance (SNA) Office Director and staff; manage scheduling, appointments, and coordination of meetings and engagements.
• Prepare and process travel authorizations and vouchers; obtain visas, passports, and other documentation required for official travel.
• Support preparation and tracking of administrative correspondence, reports, and briefing materials.
• Maintain office records and documentation in accordance with applicable FAM.
• Assist with personnel onboarding, security clearance processing, and building access as required.
• Assist with requesting and coordinating issuance and installation of information technology equipment as needed.
• Carry out other administrative and special project assignments as directed.

Required (Minimum Necessary) Qualifications

• Education Requirements:
  
  Undergraduate degree (Associate's or Bachelor's degree) in business administration, international relations, financial management, accounting, or human resource management.
• Level of Experience Requirements:
  Minimum two (2) years of experience in an administrative or program support role, preferably within the federal government.

Knowledge, Skills, Abilities, and Other Characteristics

• Strong organizational skills with high attention to detail; excellent oral and written communication skills.
• Ability to handle multiple tasks simultaneously and work independently.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and ability to quickly learn proprietary government systems.

Preferred

• Secret Clearance

Supervisory Responsibilities

• This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions. You may delete this line if it does not apply to the job.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Setting:
The physical work is located at the Department of State, 2201 C Street NW Washington, DC 20520.

Schedule and Flexibility:
Performance will include 1920…