Board Relations Senior Coordinator

Brookings Institution Board Relations Senior Coordinator

Join one of the most influential, most quoted, and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, D.C. Our mission is to equip decision-makers with nonpartisan research and policy strategies to create a more prosperous and secure country and world.

To advance our mission, we are committed to the following four goals:

• Develop economic growth strategies for a changing world
• Expand economic and social opportunity for all
• Revitalize U.S. democratic institutions
• Advance peace and security worldwide

At the core of our mission is the quality, independence, and impact of our research. We are dedicated to finding bold, pragmatic solutions for societal challenges through open-minded inquiry, diverse perspectives, and holding ourselves to the highest standards of scholastic rigor.

Beyond the pursuit of excellence and intellectual rigor, Brookings places immense value on creating a supportive and collaborative environment where every individual can do their best work, learn, and grow. Because of this, Brookings has been at the forefront of public policy for more than a century.

Position Location:

This position requires 4-5 days a week of in-person work onsite in our Washington, DC office with flexibility depending on the needs of the office.

Ready to contribute to Brookings success?

The Board Relations Senior Coordinator provides key support directly to the Senior Director of Board Relations, President, and Executive Office (EO) team in support of its Brookings Board of Trustees governance goals as well as for EO special projects. The Senior Coordinator provides proactive administrative support, including document preparation and retention, timely and accurate data entry and reporting, scheduling, and preparing for meetings, ensuring Trustees and their staffs receive prompt and professional attention, and supporting Board and certain Committee meetings.

Assists with special projects as required. Maintains a high level of confidentiality and handles sensitive information appropriately.

Board governance: document preparation, dissemination, and retention (55%)

• Maintain and update annual project plan for Board and Committee meeting planning, materials, and documentation. In consultation with the Senior Director of Board Relations, co-lead the overall management of the annual cycle, provide timely updates on progress, and adjust as necessary.
• Anticipate need for and create first drafts of agendas for Board, Executive Committee, and Nominations and Governance Committee meetings, in consultation with the Senior Director.
• Anticipate need for and create templates for new minutes, resolutions, board documents.
• Take accurate notes for the minutes of Board, Executive Committee, and Nominations and Governance Committee meetings (and other Board Committee meetings as requested).
• Write first drafts of minutes.
• Serve as the primary interface with support staff for the Audit, Budget and Finance, Compensation, Development, Investment, and People Committees, ensuring full coordination among principals.
• Take primary responsibility for posting all Board and relevant Board Committee meeting documents on board portal (Board Effect). Develop and maintain production schedule for publishing meeting materials accurately and on deadline. Liaise with staff providing materials. Update as necessary and maintain accurate records.
• Regularly update and maintain searchable database for resolutions and minutes.
• Ensure approved resolutions and minutes are signed; scan, upload and file all final Board documents.
• Draft notices to be sent by Senior Director of Board Relations/Assistant Board Secretary.
• Collect, collate, and archive Trustees' annual conflict of interest questionnaires. Review responses and follow up with Trustees or their offices for clarifying or missing information. Prepare reports based on the questionnaire responses.
• Update and maintain Trustee records, including affiliations documents, Board Committee membership lists, external website, and internal CRM as Board composition, Trustee status, or Committee assignments change.
• Regularly update Trustee directory and all linked documents, soliciting information from Trustees, their assistants, and Brookings staff.
• Notify Development staff to regularly update or correct CRM with changes to Trustee information.
• Regularly audit and update Trustee and staff information on the board portal and…