Administrative Assistant; Elizabeth , NC)

Location:Elizabeth City, NC
Work Environment:On-site at USCG CG-AIR
Schedule:Full-time, approximately 40 hours per week

We are seeking an organized and detail-oriented
Administrative Assistant
to provide administrative, clerical, records management, and office support to the U.S. Coast Guard CG-AIR organization in Elizabeth City, NC.

The ideal candidate has strong communication and organizational skills, is proficient with Microsoft Office, and can effectively manage multiple priorities while maintaining confidentiality.

• Coordinate calendars, meetings, Teams calls, conference rooms, and office activities.
• Prepare, review, route, and track correspondence, reports, spreadsheets, presentations, and other documents.
• Maintain electronic and paper files, personnel records, organizational charts, distribution lists, and administrative logs.
• Prepare meeting minutes, track action items, and monitor deadlines.
• Assist with travel authorizations, travel claims, onboarding, and hiring documentation.
• Maintain SharePoint content, document repositories, databases, workflows, and recurring reports.
• Support records management, timekeeping, procurement documentation, and office supply/equipment requests.
• Review correspondence for accuracy, grammar, formatting, signatures, and completeness.
• Support visitors, telephone inquiries, ceremonies, and organizational events as needed.

• Strong written and verbal communication skills.
• Excellent organizational, planning, and attention-to-detail skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Proficiency with Microsoft Word, Excel, PowerPoint, Teams, and other Microsoft Office applications.
• Working knowledge of SharePoint and Adobe Acrobat Professional.
• Ability to handle sensitive information with confidentiality.

• One or more years of experience with U.S. Coast Guard procedures and/or aeronautical practices.
• Experience with ALMIS and/or AMMIS.
• SharePoint certification or advanced SharePoint experience.

Physical Requirements:Ability to perform general office duties, including extended sitting, standing, or walking and occasionally lifting/carrying items up to 20 pounds.