Education Programs Specialist

The Education Programs Specialist plays a key role in supporting the team responsible for developing and delivering the American Society of Hematology’s (ASH) broad portfolio of educational content. This includes live and hybrid learning events such as the ASH Annual Meeting and a range of smaller‑format domestic and international educational programs; creating enduring educational materials such as e‑learnings; and managing a variety of digital platforms, including a learning management system, podcasts, networking platforms, and the #ASHEducation social media channel to meet the needs of learners.

The Specialist works closely with ASH staff, volunteer subject matter experts, and external vendors to plan, implement, and evaluate these activities in a fast‑paced environment with multiple, competing deadlines.

This role is responsible for a wide range of day‑to‑day administrative and logistical tasks and requires strong organizational skills, excellent customer service, and a professional, collaborative demeanor when working with physicians, volunteers, members, staff, and vendors. The Specialist also provides primary administrative support to the Manager, Continuing Medical Education (CME), to help ensure ASH’s compliance with Accreditation Council for Continuing Medical Education (ACCME) criteria and related maintenance of certification (MOC) activities.

• Provide administrative and logistical support to the Manager, Education Programs, for ASH continuing medical education programs and other educational meetings in the U.S. and internationally.
• Support the speaker invitation process and track required speaker participation agreement forms (e.g., conflict of interest disclosures, speaker guides, copyright licenses).
• Assist in coordinating learning materials and preparing content for mobile applications, websites, and enduring educational materials.
• Communicate professionally and promptly with speakers, volunteer leaders, and vendors regarding timelines, deliverables, logistics, and expectations.
• Travel as needed to support onsite program operations, including speaker support, and participant inquiries.
• Complete follow‑up tasks, including creating and updating speaker expense and honorarium tracking files, maintaining the speaker participation database, and preparing drafts of final reports.
• Help manage multiple programs simultaneously, monitoring deadlines and proactively flagging issues or competing priorities to the Manager, Education Programs.

• Provide administrative support for the management of sponsored projects and independent medical education (IME) grant programs, including tracking deliverables, timelines, and documentation.
• Help maintain accurate reporting for each grant (e.g., status tracking, activity summaries, and basic budget documentation in coordination with other staff).
• Assist in preparing summary reports for forecasting and reconciliation purposes.
• Establish and maintain detailed work plans, including draft timelines, key milestones, and interdependencies across content development, platform activities, and marketing/promotion.
• Coordinate communications and administrative support with vendors, medical content creators, subject matter expert (SME) volunteers, and staff, including email correspondence, assisting with troubleshooting and issue resolution, and facilitating ongoing collaboration.
• Schedule and participate in regular collaborator meetings; prepare and distribute agendas, notes, and action items in a clear and timely manner.

• Assist in scheduling and organizing conference calls and planning meetings for educational content…