Administrative Assistant

Overview

The Work

The Administrative Assistant will work directly with the client to provide a wide range of administrative support to advance goals pertaining to the client’s inceptions.

ACTIVE SECRET CLEARANCE REQUIRED.

Key Responsibilities

• Represent the client by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken, with consultation only as necessary.
• Forward assignments to appropriate staff members.
• Apply editorial skills and knowledge in proofreading and edit completed work to ensure that the proper clearances and coordination have been obtained and completed assignments meet objectives.
• Applies overall knowledge of the office functions to screen and route material of a special interest or sensitive nature directly to the Office Director when appropriate.
• Maintain the client’s calendars and schedule meetings, both internally and externally, and engage in speaking.
• Ensure time and attendance on TATEL is accurate for direct reports and other FO staff as needed.
• Serve as the Travel Arranger for individuals as necessary, including preparing travel authorizations, obtaining visas and making reservations; working with the OES-DRL/EX Travel Team in closing out travel vouchers; and uploading receipts.
• Assist in data entry for annual performance evaluations of staff via ePerformance software system
• Guiding procurement of office supplies.
• Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.
• Provide courteous and responsive service to visitors and callers, including by answering the
• phone and buzzing visitors into the suite, and escorting visitors for the client and others as appropriate within the building.
• Run errands related to the client’s business as necessary.
• Photocopy and fax documents.
• Track travel and office expenses as needed
• Make repair, cleaning, and physical maintenance requests as necessary.
• Provide escort to char force as appropriate.
• Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts) for the client.
• Assist in developing and maintaining the client’s website.
• Proofread and properly format papers submitted for FO review.
• Processing time and attendance via TATEL.
• Arranging staff travel through the E2
  
  Solutions travel management software.
• Managing the performance management process and yearly staff evaluations, including through the ePerformance software system.
• Procuring office supplies via Ariba system.
• Scheduling meetings and ensuring appropriate calendar accuracy.
• General word-processing and other office support functions.
• Other Duties as Assigned

Qualifications – Here’s What You Need

• Secret Clerance is required.
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum

Skills:

• Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
• Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
• Exceptional verbal and written communication skills.
• Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.
• Must be self-motivated and able to work well independently as well as on a multi-functional team.
• Ability to handle sensitive and confidential information appropriately
• Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.

Our Commitment to you / overview of benefits

• SCA Health & Welfare fringe benefits.
• Telemedicine
• Dental & Vision
• EAP
• Basic Life and AD&D Insurance (Company Provided)
• Voluntary Life and AD&D…