Executive Administrative Assistant

Description

As a Global Information Security (GIS) Office Administrative Assistant, you will be performing duties to support up to 3 executives as well as general oversight of GIS office space.

Office Assistant responsibilities include, but not limited to:

• Administrative support including managing and coordination of daily schedule and calendaring for multiple GIS executives in the US
• Manages the calendar of multiple leaders proactively, effectively resolving conflicts that arise in an efficient, professional manner
• Executive travel coordination for domestic and international needs (hotel, flight, transportation bookings)
• Expense management for self and executives
• Planning and coordination of employee engagement events ranging in size from small to large
• Manages different and conflicting objectives, projects or activities at once
• Manages building access for employees and visitors
• Management and procurement of office technology and maintenance needs
• Ordering and maintaining general office supply inventories (headsets, hardware, pens, paper, breakroom supplies, etc.)
• Conduct regular site inspections to ensure all safety standards are met

Administration, MyTravel, Concur, Gep Smart, Guardian, Microsoft office

Administration,MyTravel,Concur,Gep Smart,Guardian,Microsoft office

Intermediate Level

This is a Contract position based out of Washington D.C., DC.

The pay range for this position is $31.00 - $31.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Washington D.C.,DC.

This position is anticipated to close on Sep 4, 2026.

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.