Administrative Associate; Homeland Security

Interested in working in an innovative, collaborative environment with motivated, social people? At Arc Aspicio, you can join a leading consulting firm that specializes in human capital, data analytics, management, and strategy professional services to deliver compelling solutions. Consultants join our practice focused on mission-critical projects and quickly learn to contribute to and grow our company across multiple projects. We invest in hiring, mentoring, and training smart, diverse, and self-driven professionals interested in all aspects of the company and our homeland security and Government clients.

We are looking for people who are willing to share ideas and work as part of a collaborative, innovative team.

The Administrative Associate (Homeland Security) role provides scheduling, meeting logistics, records, correspondence, task tracking, and executive support in a fast-paced Federal environment. The position requires the ability to obtain and maintain a favorable DHS Fitness Determination.

Arc Aspicio is currently working in a hybrid work environment where work will be performed at client sites, the Arc Aspicio DC office, and remotely. All candidates must live in the Washington, DC area at the time of employment.

• Coordinate calendars, meeting schedules, recurring syncs, leadership engagements, and related communications for internal and external stakeholders
• Support virtual and in-person meetings from planning through follow-up, including invitations, registration, venue research, logistics, materials, onsite support, attendance tracking, accurate note taking, summaries, and action-item updates
• Prepare, format, route, and track agendas, pre-reads, briefing packages, correspondence, reports, memos, meeting materials, and leadership-ready products using templates
• Maintain organized records, files, logs, rosters, membership lists, distribution lists, participation records, document inventories, and audit trails in accordance with applicable records requirements
• Manage designated mailboxes, acknowledge inquiries promptly during core business hours, maintain inquiry logs, and route requests to the appropriate team member
• Communicate and coordinate with team members promptly to tailor messaging and perform quality checks for accuracy and completeness
• Collaborate with our clients to solve tough problems, delivering outstanding client service, and achieving mission results
• Apply excellent consulting, business analysis, and communications skills to quickly identify problems, analyze challenges, and recommend solutions to our team and our clients

• At least 4 years of relevant administrative, executive support, program support, or meeting coordination experience
  , preferably in a Federal consulting environment
  • 3 years supporting Federal programs with focus on critical infrastructure
  • 2 years leading work streams
• Demonstrated experience managing calendars, correspondence, records, meeting logistics, task trackers, and competing deadlines
• Ability to prepare accurate notes, summaries, trackers, and professionally formatted documents for leadership review
• Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and Share Point
• Ability to obtain and maintain a favorable DHS Fitness Determination and access to required unclassified Government information and facilities
• Proven to be flexible and thrive in a dynamic, ambiguous, and complex work environment and manage multiple tasks and projects simultaneously
• Outstanding written and oral communication and collaboration skills
• Ability to collaborate and work effectively remotely and in-person
• De-sire to join a consulting firm and learn business concepts; loves to collaborate and reach out to get involved in company…