Records Clerk - DC Job Washington area,District of Columbia USA,Administrative/Clerical

Job Title:
Records Clerk

Period of Performance: 6-month, with the potential for another 6-month.

Description of Services: Provide temporary administrative support services for OFS’s Intake Service Branch. The Intake Service Branch receives approximately 1,500 pieces of mail each month, docks approximately 450–600 new appeals, and issues approximately the same amount of decisions. The contractor personnel will perform a full range of administrative support duties.

Responsibilities

The contractor must receive and open approximately 1,500 incoming correspondences monthly, date‑stamp each envelope, photocopy the envelope, and associate the photocopied envelope with the contents.

Prepare documents for scanning by removing staples, paperclips, etc., and repairing torn pages.

Operate high‑speed scanners.

Review the document and identify the appropriate scanning location for documents.

Perform quality control on scanned documents to ensure readability and clarity.

File hardcopy documents into the appropriate EEO appellate file jackets stored in numerical order in the Control Unit.

Mail approximately 1,000 new appeal acknowledgement letters monthly.

Process approximately 400–600 OFS decisions monthly: retrieve from the designated digital folder the final version, insert the Office Director’s digital signature, date the decision, print and convert to Adobe PDF, delete and extract certain parts, save components to the digital repository, and make copies for mailing in pre‑printed envelopes.

Help prepare and box “closed” appellate file jackets for transfer to the Federal Records Center.

Required and Desired Knowledge, Skills, and Abilities

High School education or GED equivalent.
Oral and written proficiency in English.
Knowledge of Microsoft Office Suite (Word, Excel, Outlook).
Knowledgeable in the operation of office equipment (computers, copiers, fax machines, labelers, etc.) for scanning, filing, and storing documents.
Excellent clerical and customer service skills.

Minimum Experience

Minimum of three (3) years of experience providing administrative support as an EEO records clerk for a federal agency. This includes a solid understanding of the principles of EEO complaint documentation and EEO record‑keeping materials, familiarity with key EEO processes, terminology, and documentation requirements in compliance with federal regulations.

Location: Washington, DC

Schedule:

The working hours shall be from 9:00 a.m. until 5:30 p.m. with a half‑hour lunch each day and two (2) 15‑minute breaks daily, Monday through Friday, excluding legal holidays.

Clearance Level

Required:

Employment is contingent upon successfully completing any required background checks, in accordance with applicable law.

Equal Employment Opportunity

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination.

In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.