Administrative Specialist - DCBL

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the Organization ITMS, Inc. (ITMS) is a professional services and program management company that has delivered expert advice to clients since 2000. ITMS is a respected woman-owned small business that is well established in both the public and private sectors. Over the last 26 years, ITMS has focused and successfully delivered on contracts across many service areas.

Position Administrative Specialist – DCBL

• Executive Support – Responsible for screening and responding to telephone calls from other SES members, senior Navy and Department of Defense leadership and their staffs. The holder of the position will maintain the DCBL’s calendar daily, following-up on scheduled meetings, print and compile briefing documents, and arrange transportation when/if needed. Specific day today tasks may require screening and responding to visitors and incoming correspondence, and referring calls and visitors to the appropriate staff, responding to requests for information concerning office procedures, and controlling all incoming and outgoing correspondence in a timely manner, determining the appropriate level of staff support for all requests for information.
  
  Coordinate and plan events, meetings, conference room bookings and arrange appointments for the DCBL Director and his staff as well as assembling established background materials as directed. The position holder is expected to perform standard clerical duties such as typing, faxing, photocopying, filing, picking up and distributing mail, receiving telephone calls and visitors and maintaining correspondence files.
• Tasker System – Responsible for managing and coordinating the tasker system packages received by DCBL and following up on due dates, ensuring all taskers are completed on time. Effort includes sending out reminders to DCBL Leaders and supervisors responsible for the tasker and loading responses in the tasker system accordingly.
• Office Supplies and Equipment
  - Responsible for completing and submitting all requisition requests for office supplies, printing, and maintenance for approval. Responsible for ensuring all printer issues are resolved in accordance with CIO instructions. The OSR Form should be reviewed by a senior program analyst so the current fiscal year Financial Information Pointer (FIP) and Work Center (WC) can be assigned for proper resourcing.
• Typing & Correspondence
  - Type a variety of documents from draft to final version using a personal computer. These documents require the production of memorandum, reports, forms, spreadsheets and similar material and require proofreading for grammatical and spelling errors. Qualified candidates will also be expected to prepare routine non- technical letters and approve form letters.
• Management Information Systems (MIS) - providing data input into various systems, i.e. Word, Excel, and PowerPoint in support of the above administrative duties. This includes maintaining the correspondence log in TRIMS (Total Records Information Management System), serializing outgoing correspondence and updating and maintaining office calendar, office recall/contact lists and leave request in MS Outlook.
• Office Management – Assist the designated office in support of new employee’s check- in/check-out process, minor property inventory control, Command Information Office (CIO) /Navy Marine Corps intranet (NMCI) liaison for software and hardware requirement. Additional management requirements include…