Organizing Operations​/Logistics Assistant

Organizing Operations/Logistics Assistant

Job Category: Local 2

Requisition Number: OPERA
003485

• Full-Time
• On-site

Showing 1 location

Washington, DC 20036, USA

SEIU (Service Employees International Union)

JOB TITLE: Organizing Operations/Logistics Assistant
GRADE: PS1
ANNUAL SALARY: $74,130.32
LOCATION: Washington, DC HQ

ORGANIZATIONAL OVERVIEW: We are the Service Employees International Union (SEIU), a union of about 2 million diverse members in healthcare, the public sector, and property services. We believe in and fight for our Vision for a Just Society: where all workers are valued and all people respected, no matter where we come from or what color we are; where all families and communities can thrive;

and where we leave a better and more equitable world for generations to come. We are an anti-racist union determined to check corporate power and uproot structural racism through unions, worker power, collective action, and government, legislative, and political action. We fight for Unions for All and a Government that Works for All so that all of us, across race and place, can have power together in unions and participate fully in our democracy.

PURPOSE: Reporting to the Organizing Operations Deputy Director, the Organizing Operations/Logistics Assistant will assist with all aspects of the day-to-day organizing logistics and operations of the Organizing Hub which include budget monitoring, and coordinating logistical needs for the Capacity Center meetings and trainings and other duties as assigned. They will also support department-wide initiatives and events.

PRIMARY RESPONSIBILITIES: Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.

• Provides logistics for in-person and virtual trainings/meetings, and provides onsite logistical support for in-person meetings as needed.
• Works collaboratively with the training coordinators to plan and execute Organizing trainings to assist with the development of training agendas, printing curriculum, handouts and arranging all aspects of lodging, catering and room set up.
• Arranges travel logistics including, but not limited to flights, car rentals, hotel accommodations and housing, makes any changes necessary, confirms that individuals or groups have completed travel or arrived at destinations, and alerts manager or his or her designee of any potential or realized problems.
• Provides logistical assistance associated with production of materials for conferences, trainings and other meetings.
• Assists with the identification and adoption of best practices to increase effectiveness and efficiency of Organizing Operations.
• Responsible for budget management, including tracking budget to actual spending and provides reporting on a monthly basis as well as on an ad hoc basis, related to Organizing expenditures.
• Develops and maintains systems to track and store critical information related to the department.
• Assists with the processing of contracts, payment and financial transactions with locals, vendors and partner organizations.
• Serves as a liaison to Finance, Meetings and Travel and other SEIU departments to assist department staff with resolving problems.
• Assist with booking guest travel for events and campaigns.
• Adhere to strict deadlines for completion of all assigned work.
• Perform other duties and special projects as assigned in support of the goals and objectives of the National Organizing department.

DIRECTION & DECISION MAKING: This position reports to the Organizing Operations Deputy Director and the incumbent works under general…