Program Associate

The AFL-CIO Working for America Institute (WAI) is a non-profit, 501(c) (3) national workforce development organization for the labor movement. WAI assists unions, employers, labor-management partnerships, the workforce system, and community organizations by providing technical assistance, education, leadership development and policy analysis. WAI implements employment, apprenticeship, and training-related services that help to create, expand, and retain high quality jobs.

WAI is seeking to hire a Program Associate to support the Program Manager across all elements of programmatic operations to implement WAI's apprenticeship program. The PA may provide support for other programs as needed.

• Implementation Assistance:
  Work with the Program Manager and WAI partners to support the implementation of WAI's registered apprenticeship program, with occasional support for other programs.
• Work Plans:
  Support the development of work plans to ensure programmatic milestones and deliverables are met.
• Research:
  Utilize the internet as a basic research tool for information gathering.
• Progress Tracking:
  Organize and facilitate internal team meetings and monitoring of project milestones and track overall progress.
• Application Processing:
  Process incoming applications for financial support from partner organizations, including ensuring they meet all program rules.

• Information Sharing:
  Collect from and share information with programmatic partners.
• Template Creation:
  Create template forms for use.
• Communications Contribution:
  Support program communications strategies and contribute to external communications, outreach materials and website content.

• Reporting Notifications:
  Track program reporting requirements and regularly notify appropriate staff.
• Document Compilation:
  Compile documents such as reports based on inputs from staff.
• Database Entry:
  Assist in data entry for program databases, including assistance in ensuring data meets requirements.
• File Maintenance:
  Oversee organization and maintenance of programmatic files.
• Guidance Tracking:
  Track grant requirements and, with support from policy staff, relevant federal guidance updates.

• Budget Tracking:
  Track project budgets and workflows.
• Invoice Processing:
  Review and support processing of invoices.
• Expense Management:
  Prepare routine reports and process expense statements, reimbursements, and travel authorizations.
• Travel Booking:
  Book travel arrangements and arrange on-the-ground logistics.

• Calendar Management:
  Schedule meetings and update the calendar for programmatic meetings and the Deputy Director, Program Manager, and other staff as needed.
• Meeting Coordination:
  Coordinate and plan meeting logistics, including distributing materials and taking notes.
• Meeting Notes:
  Prepare notes and summaries with action items from meeting discussions.
• Organization:
  Organize and save meeting notes in multiple platforms
• Visual Materials:
  Create spreadsheets and assist in the development and preparation of presentation material, such as Power Points and graphs.

• Excellent computer skills with proficiency in all Microsoft Office and Google Suite applications, as well as database, project management, and spreadsheet software.
• Proven capability to manage project workflows and collaborate asynchronously using performance management software such as Asana.
• Strong ability to adapt and integrate new technology trends to automate and streamline work.
• Demonstrated ability to interpret and apply organizational policies and procedures accurately.

• Excellent written and oral communication skills.
• Professional, courteous, and tactful manner in the office and on the telephone.
• Solid understanding of the internal structure of the AFL-CIO, as well as familiarity with our affiliated unions.

• Excellent organizational skills with demonstrated attention to detail.
• Effective time management skills, including prioritizing and managing multiple tasks.
• Strong ability to work well under pressure and meet tight project deadlines.

• Highly motivated self-starter, with the initiative to work independently.
• Demonstrated ability to work well within a diverse, collaborative team environment.

The salary range for this position is $75,,…