Program Associate

Amazon Conservation seeks an organized self-starter to serve as the Program Associate within our Washington, DC office. The Program Associate will report to the Program Manager, and serve as the Programs team’s primary administrator, supporting the day‑to‑time implementation of Amazon Conservation’s multi-project grant portfolio. The Program Associate will provide administrative, logistical, fundraising, and financial support across Amazon Conservation’s grant programming. The Program Associate will also contribute to proposal development and prospective donor research as a part of institutional giving fundraising, with the occasional opportunity to serve as lead proposal writer, as needed.

In addition, the Program Associate actively supports Monitoring, Evaluation, Accountability, and Learning (MEAL), managing annual data collection of our key performance indicators (KPIs) across our entire Alliance.

Although this is an early career position, the Program Associate is an integral and valued member of the four-person Programs team, expected to be proactive, flag any issues or possible ambiguities with supervisor and Program team as they arise, and able to demonstrate sound judgement in anticipating and resolving implementation issues as they arise. The Program Associate should be comfortable working independently as well as within a team.

Ability to multi‑task, and handle multiple, sometimes competing priorities while maintaining a high standard of work is essential. The Program Associate is expected to be an excellent communicator who will work with a diverse, multicultural team located in different countries around the world. Experience working in a multicultural, multilingual setting is highly valued, as well as previous experience working in international development.

Spanish language proficiency is required, Portuguese language fluency is highly desired.

• Creates and maintains project and team-wide organizational systems, ensuring grant deliverables are met in a timely manner. This includes (but is not limited to) maintaining a grant reporting calendar and tracker, ensuring proper archiving of project documents, scheduling internal and external meetings, taking notes at meetings, and gathering inputs from the Programs team for bi‑monthly staff meetings.
• Contributes to writing narrative and financial grant reports as needed. Assists with drafting other documents for programmatic priorities, including donor communications, blog posts, presentation materials, and meeting agendas.
• Troubleshooting requests from partners and sub‑grantees, escalating as appropriate in close coordination with the Program Manager, ensures strong communication and coordination with technical teams in the field.
• Supports financial management of grant budgets, including coordination with Finance and Operations team, tracking grant expenditures including partners’ disbursement requests, reviewing budget‑to‑actual analyses, and preparing budget amendments and reallocations.
• Supports the preparation of agreements and sub‑agreements with grantees, funders, and consultants in close coordination with grant leads and the Finance and Operations team. Ensures agreements are being followed in accordance with Amazon Conservation’s policies, and that sub‑grantees are adhering to contract deliverables and other requirements.
• Lead logistics planning and coordination for national and international travel and events, including support for organizing travel and accommodations, tracking participant expenses, and processing reimbursements.
• Support Programs Team to translate narrative and financial grant reports, presentations, and other materials.

• Maintain and update Institutional…