Special Assistant, Operations; AA)

You are mission driven and action oriented. You love to get involved, and work as part of a team to accomplish something great. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you’re looking for a role where you can use those traits to make a real difference in the world by advancing the most important social issues facing humanity today.

If that sounds like you, Arabella Advisors can’t wait to meet you.

We’re looking for a resourceful, detail-oriented, organized, high-performing individual to serve as a special assistant to our CEO, CFO, and COO. This is an excellent opportunity for an organized, client-service oriented individual who is interested in building a career in the social sector through exceptional work with senior leaders at Arabella and in the sector.

• Provide primary administrative and special project supportto CEO, CFO, and COO
• Handle all requests for meetings, appointments, and scheduling
• Manage travel logistics, timesheets, and expense reports
• Provide briefings, research, and background documents for meetings, events, and trips as needed
• Coordinate logistics for internal and external meetings and speaking engagements, including event logistics, set up, clean up, and run of show
• Attend and participate in meetings on an as needed basis
• Proactively manage the Arabella General Business pipeline of new opportunities
• Oversee special projects and autonomous assignments as required

• Demonstrated experience anticipating the needs of a senior leader and planning time and materials appropriately
• High degree of organization and attention to detail and ability to manage and make progress on multiple projects simultaneously
• Excellent communication and interpersonal skills and ability to draft high quality written materials and correspondence
• Strong work ethic, positive attitude, and a willingness to be flexible and do whatever it takes to get the job done
• Sound judgment, maturity, and the ability to handle sensitive information with discretion and poise
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel and experience with Salesforce
• Flexibility, initiative, and entrepreneurial spirit
• Ability to work cooperatively and across teams
• Bachelor’s degree or equivalent experience required

• The ability to provide excellent, including the ability to efficiently and independently address routine service matters, to suggest effective client-centered solutions when elevating challenges or concerns, and to understand how the team can operate to maintain high-quality service
• The ability to complete complex tasks, to use a work plan to undertake projects, and to understand how those projects impact the client, team, and/or firm’s objectives
• The ability to understand stakeholders’ perspectives and circumstances, and to build and manage strong relationships that reflect that understanding
• The ability to communicate clearly, concisely, and professionally, including the ability to adapt style, tone, and content to various audiences; to make technical information accessible to broader audiences; and to collaborate with others to produce strong written deliverables
• The ability to work cooperatively and inclusively with others to achieve shared goals, including knowing when and how to compromise, being willing to proactively help colleagues, and sharing knowledge in various mediums
• An enthusiasm for taking on stretch and development opportunities, including the ability to accept feedback and use it to improve performance
• The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, including knowing when to elevate challenges along with possible solutions

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