Executive Assistant

Summary:

We are seeking an exceptional Executive Assistant to support the Chair of a leading global sports organization. This is an in-office position based in the Washington, DC area.

This is not a traditional administrative role. We are looking for a highly capable operator who can manage complexity, exercise judgement, anticipate needs before they arise, and thrive in a demanding, fast-paced environment. The successful candidate will become a trusted partner to the Chair, helping to maximize her effectiveness while ensuring that priorities, commitments and relationships are managed seamlessly.

The role requires someone who is resilient, emotionally intelligent, exceptionally organized and unflappable under pressure. The Chair moves at pace, operates globally and manages a wide range of senior stakeholders. The Executive Assistant must be able to keep up, stay ahead, and ensure that nothing falls through the cracks.

An important aspect of the role will be working in close partnership with the Chief of Staff. Together, you will form a small, high-performing executive office, ensuring the Chair's time, attention and energy are focused on the highest-value priorities.

• Own and manage an exceptionally complex and constantly evolving global diary.
• Coordinate domestic and international travel, including detailed itineraries, briefing materials and contingency planning.
• Manage competing priorities and requests on behalf of the Chair, ensuring her time is allocated effectively.
• Prepare agendas, briefing packs and background materials for meetings, events and speaking engagements.
• Draft correspondence and manage communications as required.
• Ensure the Chair is consistently well prepared, informed and positioned for success.

• Act as a trusted extension of the Chair and Executive Office.
• Develop a deep understanding of the Chair's priorities, preferences and working style.
• Anticipate issues, identify conflicts and solve problems before they arise.
• Exercise sound judgement in determining what requires escalation and what can be handled independently.
• Make thoughtful recommendations regarding stakeholder engagement, scheduling and prioritization.
• Look several steps ahead and proactively manage risks and dependencies.

• Serve as a key point of contact for senior internal and external stakeholders.
• Build strong relationships across international markets, cultures and time zones.
• Manage sensitive interactions with diplomacy, professionalism and discretion.
• Balance competing stakeholder interests while protecting the Chair's time and focus.

• Work closely with the Chief of Staff to ensure effective coordination across the Executive Office.
• Track commitments, actions and deliverables arising from meetings and engagements.
• Ensure follow-up actions are completed and deadlines are met.
• Establish and maintain systems, processes and ways of working that improve efficiency and effectiveness.
• Provide operational support for Board meetings, leadership meetings and major organizational events as required.

We are looking for an experienced Executive Assistant who has supported senior executives in a complex, high-performance environment.

You will likely have:

• Significant experience supporting a CEO, President, Chairperson or other senior executive.
• Experience operating in an international organization with global stakeholders.
• A proven ability to manage complexity, ambiguity and competing priorities.
• Exceptional organizational skills and meticulous attention to detail.
• Strong business judgement and problem-solving ability.
• Outstanding written and verbal communication skills.
• The confidence to make recommendations and take ownership.
• High levels of discretion, integrity and professionalism.

• Calm, resilient and composed under pressure.
• Highly proactive and relentlessly reliable.
• Emotionally mature and politically astute.
• Comfortable working with demanding personalities and high expectations.
• Resourceful, adaptable and solutions oriented.
• Able to build trust and credibility quickly.
• Someone who takes pride in delivering exceptional work.
• The type of person who notices what others miss and resolves issues before they become problems.

Some Domestic and International travel may be required.

None

Full Time, 40 hours a week. Typical schedule will be…