Chief of Staff

Position Summary

The Chief of Staff is the Executive Artistic Director's organizational right hand — responsible for the internal coordination, communication, and administrative infrastructure that keeps Theater Alliance running smoothly and on schedule. This role exists to protect the EAD's time and focus, ensuring that nothing important falls through the cracks and that leadership can operate with clarity and momentum.

This is a role for someone who is organized, proactive, discreet, and energized by the behind-the-scenes work of keeping a complex organization aligned. The Chief of Staff is a trusted partner to the EAD, a reliable resource for the full staff team, and a calm, steady presence in a fast-moving organization.

Theater Alliance is at an inflection point — opening a permanent home, growing a team, and building systems for scale. The Chief of Staff joins at exactly the right moment to help shape how this organization operates as it grows.

Theater Alliance is a service organization. The Chief of Staff understands that every meeting prepped, every system maintained, every communication coordinated exists to support artists and serve community — and brings that ethic to their work.

• Manage the EAD's organizational priorities: track action items, follow-up, and cross-team deadlines
• Proactively identify and resolve anything that is blocking staff from doing their work - if the EAD is the bottleneck, surface it and solve it before it becomes a problem.
• Prepare the EAD for meetings, events, and external engagements: materials, talking points, and logistics
• Manage the EAD's calendar in coordination with organizational and production schedules
• Handle EAD correspondence and communications as directed - strong writing, proofreading, and command of Theater Alliance's voice are essential; AI tools may support but never replace judgment, humanity, and authentic voice
• Support special projects and organizational initiatives as assigned by the EAD - both for Theater Alliance and as our role as the leader of the Arts Center
• Serve as a trusted organizational confidant - positive, calm, discreet, and reliable

• Manage internal organizational communications: staff meeting agendas, all-hands updates, and cross-departmental coordination
• Manage Google Drive organization: keep files current, consistently named, archived, and structured so anyone can find what they need without asking
• Take and distribute notes at all staff meetings
• Manage  as the organizational project management platform: maintain workflows, onboard staff, and ensure the system is being used consistently
• Coordinate organizational calendar in collaboration with the team
• Support the development and maintenance of organizational policies, procedures, and the employee handbook

• Support all-hands organizational events, opening nights, and company gatherings
• Coordinate logistics for staff retreats, board retreats, and organizational convenings
• Provide production support and PA assistance for all development events
• Support the mechanics of all board and committee meetings: scheduling, prepare agendas, logistics, minutes, and follow-up
• Maintain board records, contact information, and governance documentation
• Track development and board action items and follow-up on behalf of the EAD

• Function as a collaborative, solutions-oriented partner across all departments
• Show up as a welcoming and professional presence for everyone who interacts with Theater Alliance; theater is a service industry and every member of the team is a representative of the organization
• Participate actively in staff…