Administrative Assistant; DC) Job Washington area,District of Columbia USA,Administrative/Clerical

Position: Administrative Assistant (DC)

Location: Washington, DC (Hybrid - 2 days onsite, 3 days telework after 2-month acclimation)

Type: Full-Time, Contract

Clearance: Must pass USCP criminal history check, fingerprinting, and background investigation

About the Role:

We are seeking an Administrative Assistant to provide basic clerical and administrative support within the United States Capitol Police (USCP), Office of Information Systems (OIS).

Key Responsibilities:

Serve as timekeeper for approximately 30 Federal employees using USCP's current timekeeping system (Infor Workforce Management/Workbrain), ensuring all timecards are received, verified, and have all required information
Maintain track and file time & attendance (T&A) records for future retrieval
Process physical door access/entry requests to support OIS' Security Managers in tracking and revising (in accordance with USCP's Security Service Bureau policies)
Collect and maintain up-to-date Division Personnel information on office documents (OIS organizational chart, office phone list, emergency contact lists)
Scan and upload materials into pre-created folders in SharePoint and/or MS Teams
Facilitate occasional leadership administrative request inquiries (reserve conference rooms, revise PowerPoint slides for presentations)
Support IRMD Associate Director with tracking IT equipment assignments of approximately 12 contractors
Monitor and manage office supply inventory to maintain appropriate stock levels
Collect, coordinate, and prepare quarterly office supply order requests in accordance with office requirements
Fulfill printing requests (business cards, glossy material)
Perform basic front desk administrative duties: receiving and distributing mail, filing materials, making photocopies
Perform other administrative tasks as assigned

Minimum Qualifications:

At least 1-2 years of experience providing general basic administrative support
Basic proficiency using the MS Office suite of applications (Excel, Outlook, Word, PowerPoint)
Quick learner on MS Visio, SharePoint, and M365 (most notably Teams)
Possess a strong attention to detail
Must possess and demonstrate good customer service skills
Proactive posture to seek information (remotely or in person) to be successful in the essential duties and responsibilities
Flexibility in the approach to the delivery of work
Must be detail-oriented, with good organization and time management skills
Ability to work onsite in Washington, DC (minimum 2 days/week)

Preferred Qualifications:

Experience with federal government timekeeping systems
Familiarity with USCP security policies and procedures

Equal Opportunity Employer

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.