Administrative Coordinator​/Sr. Administrative Coordinator - FINAI FI

Work for the IMF. Work for the World. The Finance Department’s Fund Investment Unit (FINAI FI) is seeking a qualified candidate for the role of Administrative Coordinator/Senior Administrative Coordinator.

The Fund Investment Unit is responsible for developing and implementing the investment strategies for the Investment Account (IA) and assets of certain trusts that support the Fund’s concessional lending and debt relief. The Unit is accountable to the Investment Oversight Committee (IOC) in carrying out its responsibilities within the Fund’s Conflict of Interest Framework. Specifically, it facilitates the selection of and monitors external managers and custodians, ensures compliance with investment guidelines and risk controls, and reports on investment performance, compliance, and market developments.

• Provide a wide range of administrative support to FINAI FI and serve as the Unit's sole coordinator, taking primary responsibility for overseeing and facilitating all administrative and operational support functions, and demonstrating leadership, flexibility and responsiveness to meet the Unit's needs during peak business cycles.
• Independently manage and take ownership of the Unit’s administrative operations with minimal supervision, ensuring timely, high-quality support to the Deputy Director-Chief Investment Officer and Lead (Investment Strategy and Operations).
• Anticipate needs, exercise sound judgment, and proactively resolve issues to facilitate the smooth and effective functioning of the Unit.
• Independently maintain the Unit’s official records, filing systems, and Teams channels; maintain the Unit’s IT access rights in coordination with relevant Fund stakeholders.
• Propose refinements to the Unit’s records and filing systems as opportunities arise.
• Effectively coordinate and collaborate across teams within the Unit, FIN’s divisions and Front Office, other Fund departments, and external stakeholders, exercising diplomacy, tact, sound judgment, and emotional intelligence in all interactions.
• Organize meetings, seminars, workshops, conferences, and other events, including scheduling, logistics, preparation of materials, and coordination with participants, speakers, and other stakeholders.
• Manage electronic calendars; draft and prepare correspondence with minimal review; identify and prioritize competing demands; develop and monitor workplans and timelines to meet deadlines and quality standards; and cultivate effective working relationships with colleagues at all levels, as well as external managers and custodians.
• Identify and address compliance issues in documents and correspondence, and advise staff on applicable Fund procedures, Board documentation requirements, and review processes.
• Promote, apply, and continuously learn the responsible and effective use of AI and other productivity tools to enhance administrative workflows and service delivery.
• Adapt to evolving priorities and proactively manage administrative responsibilities with minimal supervision.
• Provide administrative support to the Investment Oversight Committee (IOC), including coordinating committee schedules, preparing and distributing meeting materials, developing PowerPoint presentations, maintaining official records and filing systems, and supporting the smooth execution of committee activities.
• Prepare and format Board documents, liaise with SEC on Board meeting dates and requirements, develop and monitor document-preparation timelines to ensure accurate and timely completion; and coordinate meetings with Executive Directors.
• Interact periodically with the Unit’s external investment managers and custodian banks, coordinate ad hoc meetings, quarterly review conference calls and video conferences,…