Documentation Coordinator

The Documentation Coordinator manages,maintains, reviews, and distributes organizational documentation to ensure accuracy, quality, compliance, andtimelycompletion.

Supports internal teams, clients, and vendors by coordinating documentation requests, tracking submittals,maintaining organized records, and ensuring documentation meets established requirements and standards.

Chickasaw Nation Industries, Inc.serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people.

CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

The ability to obtain, maintain, and access classified information at the T4 Public Trust level, which requires U.S. Citizenship.

Required to work on-site pursuant tothe Presidential Memorandum, Return to In-Person Work (Jan. 20, 2025), and at the work locationidentifiedin the contract.

Proficiency with Microsoft Office applications, especially Word, Excel, Outlook, and SharePoint or similar document management systems.

Strong writing, proofreading, editing, and organizational skills.

KEYDUTIESAND RESPONSIBILITIES

Essential Duties and responsibilities include the following. Other duties may be assigned.

Manages,maintains, organizes,scans,anddistributesorganizationdocumentsin accordance with established processes and requirements. May processand distribute incoming/outgoing mail.

Writes, reviews, proofreads, and edits prepared documentation and specifications to ensure accuracy, clarity, completeness, and consistency.

Reviews incoming documentation for quality assurance, completeness, formatting, and potential compliance concerns.

Tracks documentation requests, submittals, revisions, approvals, and deadlines to supporttimelycompletion.

Communicates through phone calls, email correspondence, and meeting attendance with internal stakeholders, clients, and vendors to clarify documentation needs, confirms requirements, and monitors progress.

Maintains documentation databases, logs, trackers, and detailed timelines to ensure records are current and accessible.

Identifies missing, incomplete, or inconsistent documentation and coordinates follow-up actions as needed.

Supports document control processes, including version tracking, file naming, archiving, and distribution.

Prepares routine status updates, reports, and summaries related to documentation activity and outstanding items.

Ensures documentation practices support quality, compliance, andorganizationrequirements.

Demonstrates sustained productivity and attention to detail while managing competing deadlines and tasks.

May berequiredto work on-site per contractidentifiedwork location.

EDUCATION AND EXPERIENCE

Associate’s degree and a minimum of one to three (1-3) years of relevant experience, or equivalent combination of education/experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfullyperformthe essential functions of this job. Reasonableaccommodationmay be made to enable…