Sr. Assistant, Freshwater

• Compensation: USD 28.35 - USD 35.44 - hourly

Founded in 1961, WWF works to help people and nature thrive. As a global conservation organization, WWF operates in more than 100 countries, partnering with communities, companies, and governments to protect wildlife, conserve vital habitats, and advance sustainable solutions. Grounded in science and driven by collaboration, WWF works to help nature by conserving biodiversity, supporting resilient communities, and addressing climate change.

Nearly 1 million people in the United States and more than 5 million globally are WWF members.

Major Function

As a member of the Freshwater team, this role provides administrative support and coordination on the initiative and full team level, as well as direct support to the Deputy, Freshwater. This position handles a variety of standard and frequently complex administrative duties, accounting tasks and special projects, requiring great attention to detail, organizational skills, and the ability to digest information and build organizational, procedural, and programmatic knowledge to advance the team’s work.

Key Responsibilities

• Scheduling Coordination & Communication: Arranges meetings and makes appointments for supervisor(s) and staff. Manages own Outlook inbox and calendar as well as initiative leads’ calendars as needed. Answers complex inquiries requiring detailed knowledge of departmental procedures. Regularly composes correspondence for self and others. Composes complex documents for others, such as presentations, outgoing agreements, personnel records, Comms assets, and other materials.
• Financial & Agreement Support: Reviews and processes payments for credit card transactions and invoices, inputs proper coding into the financial system, handles reclassifications, and serves as the liaison with accounting to track payments. Monitors expense reports against budget, seeking explanations for significant variations. Executes contract and agreements process in the organizational agreements portal in support of technical leads. Assists supervisor with developing preliminary data and background information for the budget preparation process.
  
  Prepares reports for internal staff, as well as members, donors, and government staff by creating tables and charts, calculating statistics, interpreting data, and assisting in writing results. May assist with compiling input for proposals and preparing for presentations.
• Information Collection & Organization: Collects information and meeting notes, records, and lists on a regular or ad-hoc basis using Microsoft Word, Excel, or specialized databases such as SharePoint and customer relationship management (CRM) software. Manages the team’s  tracker, cataloguing the Freshwater funding pipeline, as well as proposals and projects underway. Reviews, validates, and inputs data collected or provided by others. Identifies any problems with the data and coordinates with others to resolve problems as needed.
  
  Follows up on next steps from meetings and tracks progress.
• General Office and Administrative Support: Makes travel arrangements; handles the administrative aspect of new employee set-up; orders office supplies; coordinates mailings, production, and distribution of documents, reports, and other materials. Performs miscellaneous office tasks. May assign work and coordinate projects performed by part-time and temporary staff.
• Team Events & Comms
  
  Collaboration:
  
  Contributes to planning and running initiative and team monthly, quarterly, and annual gatherings, virtual and in-person. Coordinates other meetings/conferences/special events, including attendee coordination, space and equipment rental, AV needs, catering, and material preparation.…