Office Manager Washington, District of Columbia | Robert Half

Office Manager

We are looking for an organized and resourceful Office Manager to support day-to-day workplace operations in Washington, District of Columbia. This Contract position will play a central role in keeping the office efficient, welcoming, and fully functional while coordinating vendors, facilities, and administrative activities. The ideal candidate brings strong operational judgment, a proactive approach to problem-solving, and the ability to balance employee support with executive and office priorities.

Responsibilities:

• Oversee the daily administration of the office, ensuring facilities, services, and workplace operations run smoothly and efficiently.

• Coordinate with landlords, building contacts, and service providers to address access control, repairs, cleaning needs, maintenance issues, and general office functionality.

• Lead vendor discussions for office services and supplies, managing pricing, agreements, invoicing, and timely payment follow-up.

• Purchase office materials, furniture, and equipment in alignment with company guidelines and budget expectations.

• Support new employee setup from their first day by organizing onboarding paperwork, workspace readiness, system access, tools, and orientation logistics.

• Maintain office appearance and usability by arranging cleaning schedules, equipment upkeep, and workspace layout improvements as needed.

• Plan and execute internal events, team gatherings, and other special projects that enhance employee experience and office engagement.

• Provide executive support through calendar coordination, travel bookings, lodging arrangements, and expense report administration.

• Assist with employee benefits coordination in partnership with the People & Culture team while helping sustain a safe, secure, and positive work environment.

• Track office supply inventory and review purchasing needs to ensure essential items remain available without unnecessary overspending.