Executive Assistant to Provost

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Executive Assistant to the Provost

William Carey International University (WCIU) is a Christ-centered university committed to equipping leaders for service around the world. WCIU serves a global community and continues to expand its academic programs, faculty partnerships, and institutional impact.

As the university grows, the Office of the Provost is seeking an exceptional Executive Assistant who can bring organization, initiative, sound judgment, and consistent follow-through to a dynamic academic environment.

The Executive Assistant to the Provost serves as a trusted partner to the Provost and provides high-level executive, administrative, and project support to the Office of Academic Affairs.

This is more than a traditional administrative support position. The Executive Assistant helps translate the Provost’s priorities into action by protecting her time, anticipating needs, coordinating complex work, tracking commitments, communicating with key stakeholders, and ensuring important work continues moving forward.

The successful candidate will be highly organized, proactive, relationally aware, and comfortable operating with significant independence. The Provost provides direction and trusts her team to carry the work forward. This role is best suited for someone who does not need frequent direction to remain productive and who naturally notices what needs to happen next.

Executive Support & Priority Management

• Proactively manage the Provost’s calendar, scheduling, meetings, and competing priorities
• Protect and steward the Provost’s time and attention so she can focus on the work that most requires her leadership
• Anticipate needs, identify gaps, and independently resolve routine matters
• Track decisions, commitments, deadlines, and follow-up items so important work does not get lost between conversations
• Prepare correspondence, agendas, briefings, presentations, documents, and decision-support materials

Academic & Project Coordination

• Coordinate key projects and initiatives across Academic Affairs
• Maintain clear documentation, timelines, ownership, and next steps
• Conduct research, gather information, and prepare concise summaries to support academic and institutional decision‑making
• Support faculty‑related administrative processes, including agreements, contracts, onboarding, and other academic workflows
• Coordinate recruitment and hiring activities within Academic Affairs
• Identify opportunities to strengthen administrative systems, processes, and communication

Communication & Stakeholder Coordination

• Serve as a professional and responsive point of coordination for faculty, staff, university leadership, candidates, and external partners
• Coordinate communication and meetings involving multiple stakeholders, priorities, and time zones
• Draft professional communications on behalf of the Office of the Provost as appropriate
• Handle sensitive academic, organizational, and personnel matters with discretion and sound judgment

Meetings, Events & Administration

• Coordinate executive meetings, academic forums, retreats, institutional events, and other gatherings
• Manage meeting preparation, materials, logistics, virtual platforms, travel coordination, and follow‑up
• Maintain organized records, files, and administrative systems
• Help ensure the day‑to‑day operations of the Office of the Provost run smoothly and reliably

You may be a strong fit for this role if you:

• Naturally anticipate needs and take action without waiting for every next step to be assigned
• Bring order, structure, and follow‑through to complex work
• Enjoy helping a senior leader accomplish important goals and protecting their capacity to focus on the work…