Office Management Specialist V Job Washington area,District of Columbia USA,Administrative/Clerical

Job Title:

Senior Office Management Specialist V

Job Code:

ADM
361

Location:

Washington, DC

Reports to:

Program Manager

FLSA Status:

Exempt

Supervisory:

No supervisory/management authority

Prepared Date:

9/29/2026

Position Summary:

This position shall support the Office of the Assistant Secretary assigned in the U.S. Department of State’s Bureau of Near Eastern Affairs or Bureau of South-Central Asian Affairs.

Compensation & Benefits:

Starting Salary Range for Senior Office Management Specialist V: $140,000 – $146,143

Benefits That Set Us Apart

When considering your next opportunity, compensation is only part of the picture. We offer a benefits package designed to invest in your future and support your life outside of work.

Highlights include:

Up to a 6% 401(k) company match to help you build long-term financial security
Paid time off as part of our comprehensive benefits package, so you have the flexibility to rest, recharge, and enjoy what matters most
Medical, dental, and vision insurance, plus prescription drug coverage
Basic life and AD&D insurance, with supplemental life options
Short-term and long-term disability coverage
Paid holidays
Employee Assistance Program (EAP)
Flexible Spending Account (FSA) and Health Savings Account (HSA) options
Professional development, training, and certification support
Voluntary benefits including accident, critical illness, and identity theft protection

Because taking care of our employees isn’t just a promise, it’s part of who we are.

Benefits are subject to change and eligibility requirements apply.

Essential Functions,

Duties & Responsibilities:

Includes the following:

Responsible for carrying out special assignments for senior NEA officials, which require a high degree of tact and diplomacy and comprehensive knowledge of the views of various senior officials.
Prepares correspondence, telegrams, and memoranda for the Assistant Secretary and other senior NEA officials, and ensures that briefing papers and reports all conform to style and format guidelines established by the Department's Executive Secretariat
Has a comprehensive knowledge of Government Travel authorization application (E2 Travel Solutions).
Drafts/prepares travel authorizations on behalf of supervisor or staff member who is traveling.
Prepares travel authorizations for staff member as requested based on information provided by traveler.
Prepares trip itinerary, obtains travel expenses estimates (MI&E costs, taxi, hotel costs etc; prepares travel authorization requests.
Upon completion of trip assists traveler in preparing electronic travel voucher.
Follows up with traveler to ensure all expense documents have been submitted and on time (i.e. within 30 days).
Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate offices for action.
Composes replies for his/her own signature when appropriate.
Exercises judgment in presenting material to the Assistant Secretary or other senior NEA officials that he/she has special interest or which for reasons of special confidential consideration is not reviewed by any member of the immediate staff.
Composes correspondence for signature by the Assistant Secretary and other senior NEA officials.
Processes/reviews all incoming and outgoing letters, memos and related correspondence.
Prepares reports, memoranda and other forms of written communication.
Composes and edits letters, reports and general office memoranda for publication/distribution on behalf of the Assistant Secretary or other senior NEA officials or senior level officer.
In the absence of the relevant senior NEA official, maintains a file of correspondence and events of which the Assistant Secretary or Deputy Assistant Secretary should know about and upon his or her return.
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