Program Assistant

The Program Assistant delivers basic planning, administrative, and operational support across a designated division at a federal agency. This role serves as an integral member of the team, providing administrative support and working in close partnership with both federal and contractor staff to support operational needs.

• Provide planning and administrative support, to include the scheduling of meetings, managing distribution lists, capturing and distributing meeting minutes, conducting data entry, filing and maintaining of documents, etc.
• Coordinate and prepare briefing materials and presentations.
• Maintain team document repositories, ensuring consistent standards of document organization, versioning, and collection across the team.
• Assist in drafting and updating Standard Operating Procedures. Provide recommendations to improve the efficiency and effectiveness of workflows across the team.
• Support the compilation and analysis of data using various database programs and assist with the preparation and review of reports as needed.
• Participate in selected internal and external meetings, conduct research, and provide background information in preparation for meetings.
• Serve as the liaison to administrative staff of other agency offices/divisions; manage workflows by monitoring and adapting schedules based on assessment of level of importance, sensitivity, and confidentiality.
• Review outgoing materials and correspondence for internal consistency and conformance with procedures; ensure that proper clearances have been obtained, when needed.
• Update and maintain recurring internal reports, such as contact lists, correspondence controls, etc.
• Additional duties as assigned.

• Bachelor’s degree in a related discipline along with 1 year of related experience.
• Excellent organization skills and attention to detail.
• Prior administrative experience required.
• Ability to prioritize tasks and manage competing deadlines.
• Self-motivated with demonstrated qualities of humility and integrity.
• Highly productive with minimal need for direct supervision.
• Excellent written and verbal communication skills.
• Expertise in MS Office including MS Outlook, Word, Excel, and PowerPoint.
• Experience working with immigrants, refugees, and underserved populations is preferred.

• This position requires an existingMBI T2 Public Trustor the ability to obtain one.

• Position is 100% remote but may require periodic travel to Washington, DC.