Administrative Assistant; Office Coordinator

Position: Administrative Assistant (Office Coordinator)
## Administrative Assistant (Office Coordinator)
Apply:
Washington D.C.:
Full time:
Posted 9 Days Ago:
JR100027

The Administrative Office Coordinator provides administrative and operational support for the Washington, DC office location. This role ensures the smooth day-to-day functioning of the office while supporting leadership activities and coordinating administrative operations. In collaboration with Office Manager / Executive Assistant, Coordinator will support executives and provide administrative assistance to leaders visiting or working from the Washington, DC office. The role also serves as a backup resource to the Office Manager/Executive Assistant supporting the EVP of Public Policy & Government Relations when needed.

This position requires strong organizational skills, discretion when handling confidential information, and the ability to manage multiple priorities in a professional and fast-paced environment.
** Responsibilities:
** Office Operations Coordination
* Serve as administrative coordinator for the Washington, DC office location.
* Support the daily operational needs of the office, ensuring efficient and organized office operations.
* Coordinate office logistics including meeting room scheduling, visitor coordination, and internal office communications.
* Maintains office supplies and coordinate with vendors and building management as needed.
* Ensure conference rooms and shared spaces are prepared for meetings and leadership visits. Administrative Support for Leadership
* Provide administrative support to executives, including calendar coordination, meeting scheduling, and preparation of meeting materials.
* Assist with preparation and formatting of documents, presentations, and briefing materials.
* Coordinate meeting logistics including agendas, meeting materials, and follow-up actions.
* Assist with travel arrangements and expense reports as needed. Leadership and Visitor Coordination
* Provide administrative assistance to senior leaders and staff visiting or working from the Washington, DC office.
* Coordinate logistics for leadership visits, internal meetings, and small office events.
* Ensure visiting leaders and guests have the resources and administrative support needed while working from the office. Executive Assistant Backup Support
* Serve as a backup resource to the Office Manager / Executive Assistant supporting the EVP of Public Policy & Government Relations as needed.
* Assist with scheduling coordination, meeting logistics, and administrative tasks during periods of high volume or absence of the Office Manager/Executive Assistant. Administrative Coordination
* Prepare, edit, and format documents, reports, and correspondence.
* Maintain organized electronic and physical filing systems.
* Support coordination of internal meetings, administrative workflows, and project tracking.
* Assist with special projects and administrative initiatives as assigned.
* Communication and Relationship Management
* Serve as a professional point of contact for staff and visitors to the Washington, DC office.
* Maintain strong working relationships with internal teams and external partners.
* Exercise sound judgment when handling confidential or sensitive information.
** Requirements:
** Education* Bachelor’s degree preferred or equivalent work experience.

Experience
* 4+ years of administrative, office coordination, or executive support experience.
* Experience supporting senior leaders preferred.
* Experience coordinating office operations or supporting leadership teams in a professional environment.

Skills and Abilities

* Strong organizational and time management skills.
* Ability to manage multiple priorities and deadlines.
* Excellent written and verbal communication skills.
* Demonstrated ability to maintain confidentiality and exercise sound judgment.
* Strong attention to detail and commitment to accuracy.
* Professional presence and ability to interact effectively with senior leadership.
* Ability to work independently while collaborating effectively with teams. Technical Skills
* Proficiency in Microsoft Office Suite.
* Experience with contact databases or office management systems preferred.
*
* Competencies:

*** Organizational Excellence
* Professional Communication
* Administrative Coordination
* Confidentiality and Discretion
* Relationship Management
* Adaptability and Flexibility Joint Commission offers a comprehensive benefits package. For an overview of our benefits package, please visit our Joint Commission Career Page This job…