Administrative Assistant - Corporate Finance

Location & Working Arrangement:
Washington, DC;
Telework Type:
Part-Time Telework;
Relocation Authorized:
None.

Salary Range: $72,000 - $109,800 annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure;
Nuclear, Security & Environmental;
Energy;
Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Corporate Finance leadership seeks an Administrative Assistant to provide support for all aspects of the department in an organization that requires knowledge of administrative systems, processes, and procedures. The successful candidate will be highly organized with an eye for detail, discreet with sensitive information, and able to balance competing priorities across multiple executives.

• Manages multiple Corporate Finance executives' calendars, resolving conflicts and prioritizing across time zones; stays informed of their key issues, commitments, and priorities, screens calls and visitors, and routes urgent matters appropriately.
• Books domestic and international travel, prepares itineraries, manages changing arrangements, and processes expense reports with accurate charging and timely submission under company travel and expense policy.
• Coordinates internal and external meetings and events, including leadership and staff meetings, quarterly reviews, and offsites; arranges facilities, equipment, virtual meeting and conference services, and catering.
• Prepares agendas, records minutes, tracks follow-up actions, and assembles briefing and presentation materials for Corporate Finance leadership reviews.
• Welcomes and escorts external auditors, tax advisors, and other visitors; arranges temporary workspace and manages access requirements.
• Reviews assignments requiring Corporate Finance subject-matter knowledge; drafts correspondence and reviews, formats, and edits leadership reports, presentations, and documents, including compiling recurring reporting packages prepared by responsible Finance professionals.
• Maintains Corporate Finance distribution lists, organization charts, and team SharePoint and Teams sites.
• Handles financial and personnel information with strict confidentiality in accordance with Bechtel's records retention and information-classification requirements.
• Develops and maintains desktop procedures, filing, and record-keeping systems; ensures coverage during office absences.
• Performs other duties as assigned.

• Requires a minimum of 4-6 years of related experience
• Associate degree or related technical training preferred

• Applies company policies and defined practices and procedures to resolve routine issues and analyze situations or data with readily obtainable answers; handles problems of limited to moderate scope under moderate supervision and clearly…