Administrative Support Specialist

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.

Arlo Solutions is seeking an experienced Administrative Support Specialist to provide on‑site administrative, coordination, and meeting support to the HHS Office of Acquisitions (OA) and the Office of the Assistant Secretary for Financial Resources (ASFR). The Administrative Support Specialist keeps the executive office running smoothly: preparing and editing correspondence, supporting meetings and events, tracking requisition packages, maintaining the OA SharePoint site, and coordinating travel.

The role handles confidential and time‑sensitive material and works with all levels of Government and contractor management.

Location: Humphrey Building, Washington, DC (On‑site)

Clearance: Active Secret

Key Responsibilities Correspondence and Document Support

• Prepare, create, format, review, and edit correspondence, reports, notes, memoranda, letters, presentations, and other communications for accuracy, spelling, grammar, formatting, and required attachments.
• Review correspondence routed for signature by staff, supervisors, and senior managers to confirm proper format and completeness.
• Maintain the office's main staff directories and organizational charts.
• Ensure all documents are Section 508‑compliant and editable by the Government.

• Provide day‑to‑day, in‑person administrative support including printing, copying, scanning, assembling, organizing, and distributing meeting and briefing materials.
• Prepare daily meeting folders, briefing books, binders, and other hard‑copy materials so Government officials and staff have what they need in advance of meetings.
• Coordinate conference room reservations and meeting room preparation.

• Provide administrative support and accurate note taking at OA meetings and conferences (approximately 5–8 per month).
• Distribute summary notes, action items, and reports within 3 days of meetings lasting 75 minutes or less, and within 5 days of strategic conferences and meetings lasting longer than 90 minutes.
• Schedule meetings and set up virtual meetings using Government‑provided virtual platform subscriptions. Requisition s, SharePoint, and Travel

• Gather, assemble, track, prepare, and submit for routing the requisition packages for OA procurements, including routing sheets and acquisition documents, and maintain the package files.
• Serve as the focal point for the OA and ASFR…