Senior Projects and Administrative Coordinator
Listed on 2026-10-05
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Administrative/Clerical
Office Administrator/ Coordinator
The American Friends Service Committee is a Quaker religious organization that promotes lasting peace with justice, as a practical expression of faith in action. Drawing on continuing spiritual insights and working with people of many backgrounds, we nurture the seeds of change and respect for human life that transform social relations and systems.
Join Our Team! Make A Difference.
POSITION DESCRIPTIONTITLE:
Senior Projects and Administrative Coordinator
JOB CATEGORY:Exempt (Salary)
STATUS:Full-Time
TYPE OF EMPLOYMENT:Regular
DIRECT SUPERVISOR:Associate General Secretary for Global Cohesion
REGION/UNIT:US/CENTRAL OFFICE/GLOBAL COHESION
LOCATION:Washington, D.C. In office 2 – 3 days per week.
Final date to receive applications:October 9, 2026
SUMMARY OF THE DIVISIONThe American Friends Service Committee’s (AFSC) Division of Global Cohesion is charged with making real AFSC’s commitment to greater collective impact across our global program portfolio. Global Cohesion provides the support and resources that ensure shared analysis, strategies, and learning, and various forms of collaboration across AFSC’s programs and thematic program commitments.
GENERAL SUMMARY OF POSITIONThe Senior Projects and Administrative Coordinator is responsible for managing key projects that build coordination and cooperation across AFSC’s global program portfolio. The coordinator provides high-level administrative support to the Associate General Secretary (AGS) to ensure the smooth functioning of the Global Cohesion Division. The coordinator will support virtual and in-person meeting coordination and logistics planning and will develop and maintain systems for divisional records management.
The coordinator will provide support to the AGS for creating and maintaining the division's financial and administrative processes, and will facilitate timely, effective communication among staff in the Global Cohesion Division.
ACCOUNTABILITIES Project Coordination and Support
- Develop an understanding of complex internal organizational processes and promote and support systems for coordination and cooperation across AFSC.
- Coordinate the development and maintenance of a global program meeting calendar and support Thematic and Global Cohesion division directors in scheduling meetings and convenings.
- Create and maintain updated information for the Global Cohesion Division on AFSC’s intranet/Share Point site and Teams groups with a focus on timely, transparent, and responsive information for the organization on Global Cohesion priorities and projects.
- Manage searches for consultancies and act as AFSC’s organizational liaison with consultants and others doing short-term work in or on behalf of Global Cohesion.
- Assist the AGS and Thematic Directors in providing support for AFSC’s thematic hubs.
- Provide logistical support for meetings, special projects, and hospitality at the AFSC Washington DC Davis House facility.
- Lead or participate in other special projects, including liaising with other organizations for projects and campaigns, as necessary.
- Act as a liaison between the Global Cohesion division and Finance Department.
- Support the AGS for Global Cohesion in the development and monitoring of the Global Cohesion budget using Microsoft’s Business Central software and Excel reports.
- Prepare and distribute income & expense (I&E) financial reports using the Business Central software system as needed.
- Provide support to Global Cohesion’s departmental directors in reviewing, interpreting, and monitoring I&E reports and developing and monitoring budgets as needed.
- Ensure divisional compliance with AFSC financial policies and procedures.
- Maintain financial records and systems to ensure timely and…
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