Event Office & Program Logistics Coordinator

The Executive Leadership Council is the preeminent member organization for the development of diverse global leaders. Comprised of more than 800 current and former corporate CEOs, board members and senior executives at Fortune 1000 & Global 500 companies, entrepreneurs leading top-tier firms, and recognized thought leaders, we open channels of opportunity for the development of executives to positively impact business and communities.

We are currently seeking a Temporary Event Office & Program Logistics Coordinator to join our Program Delivery Team for our Annual Gala.

The Executive Leadership Council (ELC) is seeking an experienced Event Office & Program Logistics Coordinator to provide short-term operational, administrative, and logistical leadership engagement in support of our Annual Gala or other large-scale signature events happening the week of October 25th, 2026.
This will be a short-term contracted position that begins the week of September 28th, 2026 and ends November 30th, 2026.

We are seeking a highly organized, detail-oriented, and proactive Temporary Event Office & Program Logistics Coordinator to support the planning and execution of The Executive Leadership Council's Gala Week Support Office set-up/breakdown and related program support activities. This is a hands-on role requiring strong judgment, organization, responsiveness, professionalism, and the ability to anticipate needs and resolve problems in real time.

This role provides hands-on, on-site logistical support leading up to the event and serves as a dedicated onsite operational resource throughout Gala Week. Working under the direction of the Events and Logistics Program Manager and Program Delivery team, this individual will serve as a key on-site operational resource responsible for helping establish and manage the event office, coordinating event logistics and vendors, supporting administrative operations such as coordinate supplies and equipment, support shipping and inventory management, and ensuring the broader event team has the proper information, materials, resources, and support required to execute successfully and helping ensure a seamless experience for attendees, staff, vendors, and stakeholders.

The ideal candidate is an experienced conference and event operations professional who understands the demands of large-scale, high-profile events and can quickly create structure in a fast-moving environment. This individual must be comfortable moving between event logistics, vendor coordination, office management, administrative execution, and direct support of event leadership. The successful candidate is proactive, calm under pressure, highly organized, service-oriented, and comfortable operating with a high degree of autonomy.

They understand that during a major event,
no responsibility is too large or too small when it contributes to successful execution and an exceptional attendee experience.

• Lead the setup, organization, daily operation, and breakdown of the on-site event office, production office, or event command center.
• Coordinate preparation, inventory, packing, shipping, and tracking of event supplies, materials, and equipment.
• Establish organized systems for event documents, schedules, credentials, supplies, equipment, signage, deliveries, shipping, and other operational materials. Prepare logistics checklists, packing lists, and operational documentation.
• Ensure the event office remains organized, appropriately staffed, supplied, and operational throughout the event.
• Serve as a central point of contact for event team administrative and operational needs.
• Coordinate printing, copying, supply management, shipping, receiving, storage, and distribution of event materials.
• Coordinate placement and distribution of signage, giveaways, materials, and equipment.
• Maintain event contact lists, schedules, run-of-show documents, vendor information, room assignments, and other critical operational resources.
• Help establish clear event-office procedures and communication protocols for staff, contractors, and event partners.

• Support the planning and execution of logistics for a large-scale conference, Annual Gala, or signature event.
• Respond to logistical and operational requests from staff, vendors, and stakeholders.
• Support registration, attendee services, speaker logistics, and meeting room…