Events Manager

About Clear Path, Inc
Clear Path's mission is to accelerate American innovation to reduce global energy emissions. To advance that mission, we develop cutting-edge policy solutions on clean energy and industrial innovation. An entrepreneurial, strategic nonprofit, Clear Path (501(c)(3)) collaborates with public and private sector stakeholders on innovations in nuclear energy, geothermal, hydropower, natural gas, energy storage, critical minerals, carbon capture and heavy industry to enable private-sector deployment of critical technologies.

Started in 2014 by entrepreneur Jay Faison, Clear Path is a conservative energy advocacy organization that engages in the direct education of policymakers within Congress, the White House, Executive Agencies with energy and environmental jurisdiction, and regulators.

Clear Path team members believe in small government, free markets, and American entrepreneurship. Those principles form the basis for how the team analyzes proposed clean energy and climate policy.

Clear Path Values:

• Teamwork:
  We empower each other to accomplish our shared mission.
• Purpose:
  
  We believe the principles of limited government, free markets, and fiscal responsibility are essential to achieving our mission.
• Ownership:
  We empower teammates to visibly own and achieve goals.
• Adaptability:
  We are open to new, complex ideas and test our assumptions to lead change and advance our mission.
• Curiosity:
  We have a proactive desire to learn, grow, and improve ourselves, our ideas, and our mission in a thoughtful and focused way.
• Credibility:
  We agree that being trustworthy and believable is everything for building and maintaining influence.

Job Description

The Events Manager will lead the planning and execution of high-impact events that advance Clear Path's mission. This role manages Clear Path's external events and trips while supporting broader stakeholder engagement and external affairs strategies. The Events Manager will manage a wide-ranging portfolio of convenings, including Congressional briefings, policy forums, salon dinners, domestic and international Congressional and staff delegation travel, and relationship-building events with key stakeholders across the energy and policy landscape.

This individual will develop and execute event strategies that include thoughtful guest list development, creative venue selection, and strong vendor partnerships to deliver seamless guest experiences that reflect and elevate Clear Path's brand. While collaborating closely with teams across the organization, the Events Manager will report directly to Clear Path's Senior Director of External Affairs. The ideal candidate brings strong project management and execution skills, excellent internal and external communication abilities, and is a natural relationship-builder who thrives in fast-paced environments and can represent Clear Path with stakeholders.

External Events Management (75%)

• Own the event lifecycle for regularly occurring Clear Path events and trips, with a key focus on execution
• Support Clear Path's engagement on international events and trips, which includes working closely with event production companies and other project partners
• Travel on advance trips to support site visits, logistics planning, and food and beverage tastings during menu selection
• Procure event venues to make sure they are in alignment with the Clear Path brand and budget
• Create and manage annual events budget to maximize the organization's financial investment, monitoring expenditure, forecasting costs and ensuring accurate reporting for each event
• Create and maintain event workback plans to keep projects on track
• Use developed event industry network to liaise with external vendors such as caterers, A/V and lighting companies, entertainment, and photographers; negotiate vendor contracts
• Negotiate hotel contracts and concessions including hotel guest room blocks; monitor hotel pickup to ensure that Clear Path's financial investment is maximized
• Coordinate and manage transportation needs such as working with destination management companies
• Partner with internal teams and external stakeholders to ensure events adhere to Congressional ethics guidelines, legal requirements, compliance standards and risk mitigation best practices
• Brief and manage speakers and event attendees by creating pre-event background documents that include bios, talking points and logistical information
• Manage invitation development, including design and organizing guest lists across teams; track RSVPs using event software such as Zkipster
• Develop and manage guest name badges and place cards with sensitivity to titles and protocol
• Manage internal on-site registration/check-in team and oversee vendors

Stakeholder Engagement and External Affairs (25%)

• Act as the primary host for events, creating a warm, organized, and engaging environment that reflects the organization's values and professionalism
• Execute work with discretion and professionalism, including liaising with offices of senior-level…